Administration Officer

Company description:

About Brisbane Catholic Education

Brisbane Catholic Education (BCE) is a vibrant learning community within the Archdiocese, employing over 12,000 people across a diverse range of positions. As the largest provider of Catholic education in Queensland, BCE is dedicated to delivering high-quality education from Prep to Year 12. Through strong partnerships with parents, governments, and the wider community, BCE fosters social responsibility, self-discipline and Catholic values in all its students. We offer a supportive working culture where care for the individual is an important part of our ethos. Arrive at work every day to a welcoming and compassionate environment, knowing that you'll be supported to take care of what's important to you. Learn more about Brisbane Catholic Education.

Job description:

Summary

Help enhance the smooth operation of the school with your ability to provide exceptional support across a variety of tasks.

• Location: MitcheltonEnoggera-Mt Maria College (S)
• Start date: ASAP
• Work hours: 38.00 hours per week
• Salary level, range or hourly rate: $36.9851/hr + super (School Salary Scale)
• Status: Term-time | Permanent
• Ad close date: 05/10/2025
• Contact:

About our school

Mt Maria College is a Catholic co-educational secondary school with an enrolment of over 1160 students. A school in the Marist tradition, we also draw upon the richness of the Good Samaritan and Good Shepherd charisms as we bring faith and learning to life for our students.

Our passionate staff are committed to preparing this generation of young people for the future - nurturing strong minds and igniting compassionate hearts. While our students leave our College with an excellent education, we are just as proud that they graduate with well-developed life skills, nurtured faith, strong friendships, and positive values fashioned by the rich experiences they share at our College. All members of our College community are valued, respected and encouraged to maximise their opportunities. Our contemporary campus is located in the heart of Mitchelton, easily accessible by rail and bus. Explore our school website to learn more about us.

About the opportunity

The Administration Officer- Curriculum is responsible for providing administrative support to the College Leadership Team and Education Leaders:

• Providing administrative and operational support and advice on a diverse range of matters
• Developing and/or administering processes and procedures and responding to enquiries
• Monitoring service delivery to identify efficiencies and ensure compliance with government and departmental legislation, directives, policies and standards
• Facilitating work to meet deadlines and commitments and to ensure efficient and effective service delivery
• Supervising and training support staff as required, ensuring high standards of administrative support
• Provide administrative support and assistance to the Leadership Team and Education Leaders with discretion, diplomacy and confidentiality
• Manage day to day correspondence and preparation of letters, emails, reports, presentations and other material as required
• Coordination of external exams including set up and associated paperwork
• Assist with the coordination of NAPLAN
• Awards and agenda preparations and distribution of follow ups
• Liaise promptly and efficiently with external organisations as required
• Willingness to undertake other duties as reasonably requested
• Maintain a child safe culture at all times
• Act to prevent harm and act in the best interests of our children
• Report all cases of harm to the Principal or Child Protection Contacts

About you

To be successful in this position you will bring relevant contemporary skills and experience including:

• Provided a wide variety of administrative and operational support
• Coordinated tasks to meet deadlines and commitments, ensuring efficient and effective service delivery
• Advised on administrative tasks and processes, driving process improvements
• Understanding of compliance within a school and delivering on relevant legislation, policy and procedures
• Led and supported administrative staff, ensuring smooth onboarding and effective training
• Confident working autonomously and in a team setting to produce quality outcomes
• Clear sense of initiative and personal accountability
• Exemplary interpersonal skills including negotiation, influencing, conflict resolution, and active listening
• High-level written and verbal communication skills, attention to detail and accuracy, excellent planning and organisational skills
• Effective time management and ability to prioritise workload efficiently; proficient in Microsoft Office suite
• Current Paid Employee Blue Card or willingness to obtain
• Genuine interest in the School, students, and families within the School Community
• Commitment to safeguarding children and promoting a culture of student protection
• Commitment to and understanding of the purpose and mission of the Catholic Church and Catholic schools
• Commitment to uphold BCE's Code of Conduct, values, policies, and procedures
• Capacity to work in a team to support student wellbeing and follow specialist teaching staff directions
• Catholic faith not required for this position

Eligibility and Safeguarding requirements:

• Eligibility to work in Australia for the duration of the appointment
• Hold a Paid Employee Positive Notice Blue Card prior to commencement
• Understanding of the National Principles for Child Safe Organisations (NPCSO), including policies led by the National Office for Child Safety and the Commonwealth Child Safety Framework )

Why choose BCE

Join us and be part of the largest Catholic Diocese in Queensland, nurturing your personal and professional development goals. As a valued member of our organisation, enjoy these and other rewards:

• Opportunities for career advancement and professional development
• Competitive remuneration and flexible work arrangements (position dependent)
• Access to targeted AI tools and training with a focus on innovation and strong ethical standards. Learn more here: The Rome Call for AI Ethics and Microsoft Australia News Centre
• Salary packaging and salary-sacrificing options
• Active staff social club and wellness programs
• Personal support for our employees and families through the Employee Assistance Program.

Please note applications for this position may be considered as they are received, and an appointment made prior to the advertised close date.

Everyone at BCE models and fosters a commitment to the safeguarding of children and promotes a culture where student protection is everyone's responsibility. The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.

Equity and inclusion are at the core of our Catholic values and we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this position.

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