Administration Assistant

7 days ago

Brisbane, Queensland, Australia All Energy Contracting Full time $45,000 - $65,000 per year

All Energy Contracting (AEC) is a leading multi-disciplinary construction contractor specialising in the renewable energy and power infrastructure sectors. AEC services span across a portfolio of major projects in utility-scale solar, wind, battery storage (BESS), high voltage connections, substations and distribution networks.

Our goal is to generate sustainable returns by delivering projects for our clients safely, efficiently, and reliably, while providing rewarding and meaningful careers for our people.

Headquartered in Brisbane, we are a dynamic and rapidly growing business with projects spread across Australia and New Zealand (ANZ).

An exciting opportunity exists for an Administration Assistant to join our Brisbane based team. If you thrive in a collaborative environment, possess excellent organisational and communication skills, and have a knack for multitasking, we want to hear from you

Job Purpose & Scope

This Administrative Assistant position offers diversity with no two days being the same from being the first point call at reception, to providing essential administrative support across the support teams. This role is integral to the smooth functioning of the office and interface to operations. By delivering your duties with professionalism, efficiency, and discretion, you contribute to the overall effectiveness and success of the wider business.

This role has the opportunity to be a Traineeship position, where a candidate gains on the job work experience while also completing a Certificate III in Business.

Key Responsibilities


• Provide general administrative support including data entry, meeting minutes, document management and formatting


• Organise office services and supplies, including taking inventory and placing orders as needed


• Assist with business marketing and communications


• Assist with database and systems management


• Office housekeeping


• Managing office resources and arranging maintenance as needed


• Handle incoming calls, emails, and inquiries with professionalism and efficiency


• Assist in diary management, organising meetings, events, and conferences


• Organise travel arrangements including flights, accommodation, and transport


• Perform general office duties such as filing, scanning, photocopying, and data entry


• Credit card expense entries and supplier account reconciliation

Experience/Qualities


• Experience in Microsoft Office suite is essential


• Proactive and resourceful personality, with a can-do mindset


• Ability to coordinate and prioritise competing demands


• Possess a high level of diplomacy, and discretion on confidential matters


• High attention to detail


• Willingness to pitch in to assist others as necessary to contribute the overall success of the team

Location: Ashgrove QLD

We are an equal-opportunity employer committed to creating an inclusive environment where everyone is valued.

We welcome applicants from all backgrounds, identities, and experiences We seek to build a diverse team that reflects the communities we serve and seek innovation through varied perspectives. We encourage candidates from underrepresented groups to apply and look forward to fostering a supportive workplace together.

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