Purchasing Officer

ARA Property as part of ARA Group is a well established Australian Property company that focuses on safety, quality, and risk management. As an employee-owned company established in 2001 that comprises following operating divisions:

• ARA Fire & Property
• ARA Electrical
• ARA Property Services
• ARA Products
• ARA Marine

We are a leading Property provider and deliver high-quality, customer driven Property and locksmith solutions to clients in specialist industries in a broad range of sectors including defence, government, financial and corporate. We are seeking a Purchasing Officer (information & Organisation Professionals nec ANZSCO: to join our friendly, supportive team.

Hours: 38 hours per week (Full Time)

Address: Level 3, 693 Burke Road, Camberwell VIC 3124

Salary: 84,000 per annum plus Superannuation.

Position Summary:

The Purchasing Officer position is responsible for coordinating and performing all activities related to the procurement of a diverse range of goods and materials required across company sites. This role ensures that all purchasing activities are carried out efficiently, cost-effectively, and in full compliance with ARA Property Services' policies, procedures, and purchasing strategies.

The successful candidate will play a key role in supporting business operations by maintaining adequate stock levels, ensuring timely and accurate supplier deliveries, and fostering strong supplier relationships. Working closely with the warehouse, finance, and customer service teams, the Purchasing Officer will process purchase orders and invoices, manage reconciliations, and assist with month-end reporting. The position also supports administrative purchasing needs, including office supplies, uniforms, and contract adjustments, to ensure smooth day-to-day operations.

Key Responsibilities:

• Coordinate and process purchase orders for supplies, consumables, and other required goods.
• Input and verify supplier invoices and ensure timely clearing of supplier payments.
• Liaise with suppliers to confirm and follow up on deliveries, ensuring orders are received on time and in good condition.
• Collaborate with warehouse staff to maintain optimal stock levels and assist with outgoing orders.
• Participate in the month-end stocktake and reconciliation processes.
• Maintain accurate purchasing and asset records within the system.
• Prepare and distribute remittance advice for all payments made.
• Generate and provide regular backorder and purchasing reports as required.
• Process waste and sanitary contract adjustment forms as needed.
• Maintain the purchasing system and ensure compliance with purchasing policies and preferred supplier arrangements.
• Coordinate the ordering and supply of office materials, stationery, and uniforms.
• Liaise with customer service to provide updates regarding orders and delivery status.
• Building and maintaining strong relationships with suppliers to ensure consistent product quality and timely delivery

Essential Criteria

• Excellent communication skills and ability to liaise with clients and co-workers;
• Ability to work efficiently in a high-paced environment;
• Ability to think outside the box;
• Ability to work efficiently in a team environment;
• Passion to adhere to the ethos of our company;

Qualifications of a Purchasing Officer (ANZSCO:

• Bachelor's degree or higher in a related field
• Minimum 1 year of work experience in a relevant field.

If you are interested and believe that you possess the necessary skills to benefit this dynamic company, please apply and submit your resume/CV through the portal.

Job Type: Full-time

Pay: $84,000

Job Types: Full-time, Permanent

Pay: $84,000.00 per year

Work Location: In person