Conference and Events Coordinator

Minor Hotels is one of Australasia's largest accommodation providers, managing over 70 properties in the region and a global portfolio of 560 properties across more than 58 countries. Our brands, Anantara, Avani, Oaks, NH Hotels, NH Collection, nhow, and Tivoli, span six continents, including Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe, and South America. Joining Minor means partnering with a diverse, expanding global organisation offering boundless opportunities to thrive and succeed.

Our people are the heart of our success, and we are committed to investing in your skills to support your career growth and advancement. You'll feel valued as part of a tight-knit team, united in delivering exceptional guest experiences and thriving in a company dedicated to fostering an outstanding workplace culture.

Oaks Port Douglas Resort are looking for a passionate and driven Conference & Events professional who enjoys working within a team of likeminded professional to create exceptional customer experiences. 

In this full-time role, you will be responsible for dealing with all types of businesses and audiences who need to arrange a conference or event at Oaks Port Douglas Resort. From start to finish you will be involved with the sales process from the initial quote, contract and coordinating the event.

The role includes the following responsibilities:

• Coordinate all elements of the event planning process for all events as required, including but not limited to banquet event orders, contracts, invoicing, vendor liaison and internal departments
• Qualify each event proposal, accepting those which match availabilities and are in line with conference marketing and strategy plan
• Assist with promotional ideas to improve the event planning and implementation process
• Implement and send out specials in a timely manner and when required
• Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, ensure appropriate décor (florals, linens, colour schemes, etc.) to meet the quality expectations of Minor Hotels.
• Actively promote restaurant, events and conferencing facilities in line with annual strategic marketing plan
• Maintain a strong understanding of the hotel property and its food and beverage features to actively sell to clients

To be successful in this role you will need to:

• 6+ months' experience in a similar role within tourism or hospitality
• Strong sales and relationship-building skills
• Excellent communication, attention to detail, and time management
• Problem-solving ability and a collaborative mindset
• Professional presentation and flexibility to work weekends/public holidays
• Genuine passion for hospitality and career growth

At Minor Hotels, we value our people as the heart of our success. Joining Minor means, you'll enjoy a rewarding package designed to support your professional growth, wellbeing, and work-life balance:

• Career Growth: Learning and development programs to boost your career.
• Exclusive Hotel Deals: 50% off stays at Minor Hotels in Australasia; 20% off for friends and family.
• Global Perks: International accommodation discounts across our hotel brands.
• Retail Rewards: Cashback and discounts at 400+ top retailers in AU/NZ.
• Experiences: Discounted entertainment and activities.
• Banking and Insurance: Exclusive health insurance offers and workplace banking benefits.
• Generous Leave: Parental and birthday leave.
• Wellness Boost: EAP and tailored wellness support.

Our people drive the success of our business; We are a dynamic organisation dedicated to delivering exceptional guest experiences. We invest in your skills and foster a workplace culture that celebrates innovation, collaboration, and personal growth.

Currently, we are only accepting applications from candidates who have working rights within Australia or New Zealand.