Executive Assistant to CEO

4 hours ago

Mount Druitt, New South Wales, Australia Wellington Aboriginal Corporation Health Service Full time $80,000 - $120,000 per year
  • Provide high-level executive support to the CEO
  • Demonstrated exceptional organisational, leadership, and communication skills
  • Proven experience in Executive Assistant or similar high-level support role

Wellington Aboriginal Corporation Health Service (WACHS) is an Aboriginal community-controlled health organisation that aims to empower Aboriginal people to take control of their individual, family, and community health and wellbeing needs through our clinical and community programs.

Our main services are in Wellington, Dubbo, Western Sydney, Mount Druitt, Penrith, Nepean, and Blue Mountains, and we provide outreach services to other towns and communities through our regional programs.

About the Role

Reporting directly to the CEO, this pivotal role is designed to provide high-level executive support while ensuring the smooth and efficient functioning of the office environment. You will be a key liaison for the CEO and leadership team, enabling them to focus on strategic priorities by managing operations, communications, and a wide range of projects varying in size and complexity.

Essential Criteria

  • Minimum 5 Years as a senior Executive Assistant
  • Ability to plan and organise CEO calendars, Itineraries, documents, minutes and other general duties
  • Ability to attend meetings and some regional travel when required
  • Demonstrated knowledge of Microsoft Office programs
  • Proven ability to utilise programs and compile reports, databases, presentations and other documents as required
  • Experience working independently
  • Excellent communication, time management and organisational skills and computing skills.
  • Knowledge and understanding of the issues that impact on Aboriginal people and Aboriginal communities

Key Duties

  • Work within strict confidentiality guidelines, ensuring all personnel and/or client information is kept secure Organise meetings, complete agendas, minutes, venues, catering etc
  • Efficient typing of data and documentation
  • Ability to support Administration support to CEO
  • Administrative support to other staff as directed
  • Provide administrative support on special projects as they arise
  • Manage time sheets, leave, car running sheets, invoicing and associated financial documentation as required
  • Complete filing, document management and providing a telephone and message service
  • Manage competing demands and complete all duties in the timeframe required
  • Highly developed organisational and time management skills
  • Highly skilled in all aspects of Office Administration, including telephone, accounts, filing, typing, etc.
  • Demonstrated knowledge and understanding of, respect for and compliance with culturally appropriate ways working with Aboriginal individuals, families and communities
  • Other duties as required and within the scope of the skills and experience
  • Frequent travel required with the CEO across all sites

Mandatory compliance requirements of the position:

  • Australian Drivers Licence
  • Working With Children Check (willing to obtain)
  • Proof of COVID vaccination
  • National Criminal Record Check (willing to obtain)

Benefits:

  • A competitive salary
  • Generous not-for-profit salary packaging
  • Becoming an integral part of an enthusiastic and diligent NFP Organisation

We strongly encourage applications from Aboriginal community members.

Applications will be reviewed as they are received. Immediate start available for the right candidates – don't miss this opportunity, apply now

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