Purchasing Coordinator

J1-LED is an Australian owned family business. We are a Manufacturer of LED signage and traffic products. Specialising in design, engineering and production of over 200 products within the Intelligent Transport Systems & Portable Traffic Products Industry.

Supporting the Admin-Finance and Production team, this role offers the flexibility to work full time or part time out of our Beenleigh site.

Join a dynamic team where precision meets purpose We're seeking a detail-oriented Purchasing Officer to manage procurement processes and supplier relationships across domestic and international markets.

You will manage security and reliability of supply chain to ensure on-time product delivery. Local manufacture, supported by off-shore electrical component assembly and imported products experience with international shipping is essential.

Supplier negotiating skills are essential and a proactive, hands-on approach is equally important, which includes the challenges of driving international suppliers.

Responsibilities:

• Building and maintaining good supplier relationships and completing formal supplier reviews to comply with ISO requirements
• End to End purchasing from local and international suppliers
• Identification and management of critical parts
• Expediting supplier orders to facilitate on-time delivery
• Identification and management of critical parts
• Building and Managing supplier relationships
• Coordinate international supply arrangements, freight and customs
• Work collectively with our warehouse teams; receivals, despatch and inventory management.
• Manage and apply internal buying rules to ensure consistent, compliant purchasing decisions are made.

Day to day tasks:

• Raise purchase orders, obtain quotes, and follow up with suppliers.
• Verify pricing and ensure supplier compliance with ISO Quality standards.
• Maintain the Supplier Register with up-to-date insurance certificates, certifications, and policies.
• Enter and reconcile invoices from suppliers – identify discrepancies
• Follow up on missing invoices and manage general inboxes for accounts and purchasing.
• Work closely with General Manager, Production, Projects, and Finance teams to meet purchasing needs.
• Cross-check invoices against delivery dockets and system records.
• Reconcile Creditor statements at month end

What We're Looking For:

• Experience in purchasing or accounts administration.
• Strong attention to detail and organisational skills.
• Familiarity with MYOB EXO, Xero, and Fishbowl (preferred).
• Ability to manage multiple tasks/businesses and communicate effectively.
• Flexibility to work short days Monday to Friday.
• Experience in a similar role
• Proficiency across Microsoft office suite
• Knowledge of service based and parts-based procurement
• Experience forecasting supply needs and completing Supplier Reviews
• High degree of self-management experience with accountability for outcomes

To be successful in this role, you will have a high degree of autonomy, experience in planning and excellent communication skills.

In return we offer the opportunity to work with an innovative market leader, alongside a skilled and technical workforce, who are quality and results driven. This position can be part time or full time, located in Beenleigh.