Building Coordinator

5 days ago

Melbourne, Victoria, Australia Ellari Homes Full time $60,000 - $80,000 per year

Part-Time Building Coordinator (Pre-site & On-site)

Tullamarine, VIC

Part-Time (Approx. 25 hours per week)

Start Date: ASAP

About Us

At Ellari Homes, we're not just building houses — we're crafting homes where families grow, memories are made, and quality stands the test of time.

We specialise in new builds, knockdown rebuilds, takeovers, and investment homes across Melbourne's North and West. Our small but dynamic team thrives on transparency, open communication, and a shared passion for doing things right — even when no one is watching.

We're now seeking a hands-on, forward-thinking Building Coordinator to join us in a part-time, office-based role. This position spans both pre-site and on-site support — ideal for someone who thrives on variety, has a keen eye for process, and genuinely cares about the client journey from start to finish.

What You'll Be Doing

Pre-Site Coordination

  • Manage documentation for site start (contracts, permits, approvals, insurances, selections, variations, etc.)
  • Liaise with clients, consultants, suppliers, trades, and the internal team to keep things moving
  • Spot potential delays and proactively address issues before they impact progress
  • Contribute to workflow improvements and streamline pre-site processes
  • Build and refine helpful client resources (e.g. onboarding guides and checklists)

On-Site & Construction Support

  • Help coordinate trades, material orders, and site activity alongside our Construction Manager
  • Keep clients updated with progress reports, photos, and calls
  • Manage post-contract variations and maintain accurate documentation
  • Support inspections, handovers, and walk-throughs
  • Assist in refining construction systems and documentation

Client Experience & Process Development

  • Be a consistent, friendly point of contact throughout the build
  • Answer questions, provide updates, and ensure clients feel supported at every step
  • Gather feedback and help improve our service delivery
  • Build out internal checklists, systems, and manuals to future-proof our processes
  • Collaborate with the leadership team to enhance the overall client experience

About You

  • 1–2+ years of experience in residential construction coordination, client liaison, or admin is a must
  • Comfortable working across both pre-construction and construction stages
  • Excellent communication skills (written and verbal)
  • Strong attention to detail and organisational skills
  • Confident using (or learning) construction CRMs or project management tools
  • Proactive, solutions-focused, and calm under pressure
  • Aligned with our values: honesty, transparency, and open communication

Why Join Ellari Homes?

  • Part-time role
     – approximately 
    25 hours per week
    , with flexibility on start and finish times
  • Based in our Tullamarine office
     – work closely with a small, supportive team
  • Room to grow
     – contribute ideas, take initiative, and help shape the way we work
  • Genuine culture
     – we care about people: our clients, our team, and our trusted suppliers and trades

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