Administration Officer

4 days ago

Saint Lucia, Queensland, Australia The University of Queensland Full time $80,000 - $89,000 per year
  • School of Architecture, Design and Planning - Faculty of EAIT
  • Full-time (100%), permanent position
  • Base salary will be in the range $80, $89, % Superannuation (HEW Level 5)
  • Based at our St Lucia Campus, Brisbane
About This Opportunity

We are seeking a motivated and organised Administration Officer to support the School of Architecture, Design and Planning (ADP). Reporting to the School Manager, this role delivers a broad range of administrative services to ensure the School operates effectively and efficiently.

Key responsibilities will include:

  • Provide efficient and effective customer focused administrative assistance to staff and students.
  • Provide high quality administrative support to the School Manager and Academic staff.
  • Contribute to the development and coordination of events within the School and Faculty, including induction activities and space planning as required.
  • In consultation with the central university units and senior staff, develop and maintain correct procedures in relation to administration within the School.
  • Act as secretary to School Committees (e.g. Research Committee) including preparation of agendas and minutes, draft reports and submissions and take other action as required on behalf of the Chair (when required).
  • Represent the School at Faculty administrative staff meetings as required.
  • Administration of the School's involvement in various programs (e.g. Mobility programs, Winter and Summer Research Scholarships).
  • Administration of the School's Research Grant Funding.
  • Provide efficient and effective administrative assistance associated with coursework students (e.g. matters relating to admissions, enrolments, credit, extensions, examinations, etc).
  • Maintain School records.
  • Deputise for the Senior Administration Officer as required.
  • Any other duties as reasonably directed by your supervisor.
About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

  • Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
  • 17% superannuation contributions
  • 17.5% annual leave loading
  • Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
  • Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
  • UQ Study for Staff
  • On campus childcare options
  • Affordable parking (from just $6.15 a day)
  • Salary packaging options
About You
  • Bachelor's degree or an equivalent combination of relevant experience and/or education/training.
  • Demonstrated commitment to, and enthusiasm for, the provision of excellent and accurate client service.
  • Sound knowledge of key administrative policies and processes in a University or the ability to rapidly acquire that knowledge.
  • Demonstrated ability to effectively use a wide range of computer applications in a network environment (Word, Excel, PowerPoint and Outlook) and effectively use other specialist software applications and databases (e.g. Business Objects, PeopleSoft/Oracle student systems).
  • High level of interpersonal, written, and verbal communication skills including the ability to communicate effectively with a wide range of individuals including students, coworkers, and senior staff of the University.
  • Demonstrated ability to effectively manage a high and diverse workload and meet deadlines.
  • Well-developed organisational and problem-solving skills while having the ability to pay attention to detail.
  • Demonstrated ability to exercise tact and good judgement and maintain confidentiality with the ability to work independently and as part of a team.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check, etc.

Work Rights
You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Mrs Olivia Dwyer via ******* For application inquiries, please reach out to the Talent Acquisition team at ******, stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

  • Cover letter summarising how your background aligns to the 'About You' section
  • Resume
Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We are dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We are committed to attracting, retaining, and promoting diverse talent. Reach out to ****** for accessibility support or adjustments.

Applications close on Sunday, 15 June 2025 at 11.00pm AEST (R

  • Administration Officer

    26 minutes ago

    Saint Lucia, Queensland, Australia The University of Queensland Full time $80,000 - $104,000 per year

    School of Chemical Engineering - Faculty of EAITFull-time, permanent positionBase salary will be in the range $82,133 - $91, % Superannuation (HEW Level 5)Based at our St. Lucia CampusAbout This OpportunityWe are seeking a motivated and experienced Administration Officer based within the School of Chemical Engineering, Faculty of EAIT. This wide-ranging role...

  • Student and Academic Administration Officer

    5 days ago

    Saint Lucia, Queensland, Australia The University of Queensland Full time $82 - $91 per year

    Academic Services Division.Continuing position with salary in the range $82,133 - $91,295 (HEW 5) plus a generous super allowance of up to 17%.Join a supportive and collaborative team with varied administrative responsibilities and opportunities for career progression.Seeking a motivated and organised administrator with high-level interpersonal,...

  • Principal Research Administration Officer

    2 weeks ago

    Saint Lucia, Queensland, Australia The University of Queensland Full time $120,000 - $150,000 per year

    School of Agriculture and Food SustainabilityFull-time, fixed-term position through to end of 2027Base salary will be in the range $102, $111, % Superannuation (HEW Level 7)Based across St Lucia and Gatton CampusAbout This OpportunityAs a Principal Research Administration Officer, you will play a key role in supporting the research community by providing...

  • Administration Assistant

    26 minutes ago

    Saint Lucia, Queensland, Australia The University of Queensland Full time $76,025 - $80,000 per year

    School of Psychology / UQ Psychology ClinicPart-time, permanent position - 15 hrs/week (4pm - 7pm, Monday to Friday)Base salary (full-time equivalent) will range from $76,025 - $80, % Superannuation (HEW Level 4)Based at our St Lucia campusAbout This OpportunityWe are seeking a personable, customer focused Administration Assistant to support the effective...

  • Administrative Assistant

    4 hours ago

    Saint Lucia, Queensland, Australia The University of Queensland Full time $76,025 - $80,606 per year

    Academic Services Division.This is a full-time continuing position with salary in the range $76,025 - $80,606 (HEW 4), plus a generous super allowance of up to 17%.Excellent opportunity for a recent graduate to build foundational knowledge and launch your career in university administration with this unique rotational program, gaining broad-based, hands-on...

  • Executive Support Officer

    2 days ago

    Saint Lucia, Queensland, Australia UQ Sport Full time $90,000 - $120,000 per year

    As we enter an exciting new era with a brand new Fitness Centre and Brisbane 2032 on the horizon, enabling our leadership team and engaging our employees has never been more important. We're on the lookout for a dynamic and adaptable individual to join UQ Sport in a newly created role that's anything but ordinary. In this diverse and hands-on position,...

  • Principal Project Officer

    5 days ago

    Saint Lucia, Queensland, Australia The University of Queensland Full time $114,000 - $123,000 per year

    Property and FacilitiesGain hands-on experience in a high-performing, fast-paced environment with access to professional development and career progression opportunitiesFull-time, continuing positionBase salary will be in the range $102,565 - $111, % Superannuation (HEW Level 7)About This OpportunityWe are seeking a highly motivated Assistant Project...

  • Bioprocess Engineer

    4 days ago

    Saint Lucia, Queensland, Australia The University of Queensland Full time $1,092,000 - $1,176,000 per year

    Australian Institute for Bioengineering and Nanotechnology (AIBN) Full-time (100%), fixed-term position for up to 12 months with immediate start required Base salary will be in the range $91, $98, % Superannuation (HEW Level 6) Based at our vibrant St Lucia Campus About This Opportunity Join our fermentation team as a Senior Scientific Officer -...

  • Administration Officer

    6 hours ago

    St Lucia Campus, Australia University of Queensland Full time $82,133 - $91,295

    School of Chemical Engineering – Faculty of EAITFull-time, permanent position   Base salary will be in the range $82,133 - $91, % Superannuation (HEW Level 5) Based at our St. Lucia CampusAbout This OpportunityWe are seeking a motivated and experienced Administration Officer based within the School of Chemical Engineering, Faculty of EAIT. This...

  • Administrative Officer Virtual Care Service

    1 week ago

    Saint Leonards, Victoria, Australia Northern Sydney Local Health District Full time $104,000 - $130,878 per year

    We are seeking a highly organised and proactive senior administrative officer to join our Team at the Northern Sydney Virtual Care Service. Employment Type: Temporary Full Time until 7 March 2026 (with possibility of ongoing employment)Position Classification: Administration Officer Level 5Remuneration: $1, $1, per weekHours Per Week: 38Requisition ID: REQ...

  • Student and Academic Administration Officer

    7 days ago

    St Lucia Campus, Australia University of Queensland Full time $82,133 - $91,295

    Academic Services DivisionContinuing position with salary in the range $82,133 - $91,295 (HEW 5) plus a generous super allowance of up to 17%.Join a supportive and collaborative team with varied administrative responsibilities and opportunities for career progression.Seeking a motivated and organised administrator with high-level interpersonal,...

  • Administration Officer Prevention and Response to Violence Abuse and Neglect

    1 week ago

    Saint Leonards, Victoria, Australia Northern Sydney Local Health District Full time $35,000 - $70,000 per year

    Administration Officer Prevention and Response to Violence Abuse and Neglect (PARVAN) Service Employment Type: Part Time PermanentPosition Classification: Administration Officer Level 3Remuneration: $ $35.54 per hourHours Per Week: 24Requisition ID: REQ598331Who we are: We are a health service that touches thousands of lives across the Northern Sydney Local...

  • Student and Academic Administration Officer

    4 hours ago

    St Lucia Campus, Australia University of Queensland Full time $82,133 - $91,295

    Engineering, Architecture and Information Technology (EAIT)Two full-time positions available: one permanent position and one fixed-term position until July 2026Base salary will be in the range $82,133 - $91, % Superannuation (HEW Level 5) Based at our St. Lucia CampusAbout This OpportunityWe are seeking a motivated and detail-oriented Student and Academic...

  • Student and Academic Administration Officer

    2 days ago

    St Lucia Campus, Australia University of Queensland Full time $82,134 - $91,296

    Faculty of ScienceFull-time, permanent positionBase salary will be in the range of $82, $91, % Superannuation (HEW Level 5)Based at our St Lucia locationAbout This Opportunity Are you passionate about supporting students and providing exceptional service in a vibrant academic environment? In this role, you'll join the School of Chemistry and Molecular...

  • Patient Presentation Officer

    1 week ago

    Saint Leonards, Victoria, Australia Northern Sydney Local Health District Full time $60,000 - $90,000 per year

    We are seeking an enthusiastic, dedicated, and self-motivated Administration Officer to join our team. As a member of our team, you are keen to grow and develop by using the skills you have to your full advantage. You enjoy working together to achieve a common goal and where there is a range of opportunities and benefits such as Salary Packaging. Successful...

  • Administrative Support Assistant

    4 days ago

    Saint Leonards, Victoria, Australia NSW Health Full time $84,659 - $92,471 per year

    Administrative Support AssistantJoin our Mental Health Branch at Ministry of Health for an exciting ongoing employment opportunity and help shape the future of health in New South Wales About usThe Mental Health Branch is part of the Health System Support and Performance Executive (HSSPE) within the NSW Ministry of Health. We are the Strategy Coordination...

  • Executive Support Officer

    3 weeks ago

    Saint Vincent, Minnesota, Australia Aboriginal Health Council of Western Australia Full time

    Location: Boorloo (Highgate, Perth WA)Employment Type: Full TimeEmployment Category:PermanentRemuneration: $77,183.80 - $82,329.39 per annum pro rata + superannuation + salary sacrificeThe Executive Support Officer is responsible for supporting the Executive Officer in providing professional secretarial and administrative services and support to the CEO,...

  • Implementation Officer

    2 days ago

    Saint Leonards, Victoria, Australia Health System Support Group Full time $127,150 - $144,444 per year

    Role Title: Implementation Officer Employment Type: Temporary Full Time (up to 30 June 2026)Position Classification: Health Manager Level 3Remuneration: $127,150 - $144,444, plus SuperannuationLocation: 1 Reserve Road, St Leonards NSW, in a hybrid working environmentHours Per Week: 38Requisition ID: 596608Closing Date: 11:59pm Monday 25 August 2025 This...