Administration Officer

• School of Chemical Engineering – Faculty of EAIT

• Full-time, permanent position   

• Base salary will be in the range $82,133 - $91, % Superannuation (HEW Level 5) 

• Based at our St. Lucia Campus

We are seeking a motivated and experienced Administration Officer based within the School of Chemical Engineering, Faculty of EAIT. This wide-ranging role offers a dedicated professional the chance to develop valuable skills and experience while supporting the School of Chemical Engineering's dynamic teaching, cutting-edge research, and impactful engagement activities.

Key responsibilities will include, but are not limited to: 

• Working as part of the Student and Academic Services team, assist with student and staff teaching enquiries, assist course coordinators, and provide efficient and effective administrative assistance associated with undergraduate and postgraduate coursework.

• Coordinate relevant events, including the School research seminars series and scheduling meetings with visiting researchers and provide administrative support for the School's research activities.

• Provide governance support to relevant School Committees.

• Assist with the overall efficiency of the School by providing support, and backup to other members of the School professional services team, including the School Executive Assistant, as required.

• Undertake reception duties, answer general inquiries from staff, visitors, and students and support the purchase of office supplies and other relevant procurement.

For a full copy of the position description, please contact

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.  

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. 

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: 

• Up to 26 weeks paid parental leave/paid primary care leave

• 17% superannuation contributions + 17.5% annual leave loading 

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight 

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family 

• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program 

• On campus childcare options 

• Affordable parking (from just $6.15 a day) 

• Salary packaging options 

• Bachelor's degree or an equivalent combination of relevant experience and/or education/training.

• Sound knowledge of the University's administrative systems, policies, procedures and practices or an ability to rapidly acquire such knowledge, would be advantageous. 

• Demonstrated ability to effectively use the Microsoft suite of products (Word, Excel,  PowerPoint and Outlook).

• Knowledge of the University specialist software applications and databases, such as Reportal, SI-net, Blackboard and Uni-task, or an ability to rapidly acquire such knowledge, would be advantageous. 

• Well-developed organisational and problem-solving skills, with the ability to work independently.

• Demonstrated ability to effectively manage a high and diverse workload, meet deadlines, and maintain strong attention to detail when approaching tasks.

• Excellent interpersonal, written, and oral communication skills, with the ability to effectively engage with a diverse range of individuals, including students, colleagues, and senior university staff.

• Demonstrated commitment to and enthusiasm for providing excellent and accurate client service, along with a proven ability to exercise tact and sound judgment while maintaining confidentiality.

• Proven experience in working effectively within a team environment, contributing to objectives, and fostering a positive and inclusive team culture, along with a willingness to adapt, showing flexibility and a readiness to support team members as needed.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, blue card check.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.   

For more information about this opportunity, please contact Mr Tim Wigg, Supervisor, Student and Academic Administration via  or Ms Melanie Gunn, School Manager via

For application inquiries, please reach out to the Talent Acquisition team at , stating the job reference number (below) in the subject line.  
 

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:  

• Resume 

• A cover letter summarising how your background aligns with the 'About You' section 

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact  

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.  

Applications close Monday, 27 October 2025 at 11.00pm AEST (R Please note that interviews have been tentatively scheduled for the week commencing 3 November 2025.