Personal Assistant

2 weeks ago

Gold Coast, Queensland, Australia Manning Ventures Pty Ltd Full time $60,000 - $80,000 per year

We're on the lookout for a proactive, super-organised, and highly capable Personal Assistant to support a busy CEO across both personal life and a growing civil construction business.

This is a dynamic, hybrid role—mostly work-from-home, but with 2 days per week onsite (Gold Coast area), and the occasional need to jump in the car, pick something up, or head to site. You'll need to be happy getting hands-on and rolling up your sleeves when required.


Key Responsibilities:

Personal & Family Support

  • Splitting and reconciling joint expenses between parents
  • Managing personal inbox, including bills, subscriptions, and service providers
  • Coordinating school communication and activities
  • Managing family schedules, appointments, and calendars
  • Booking and following up on car servicing and repairs
  • Overseeing house and contents insurance
  • Grocery management, online orders, and returns
  • Assisting with real estate & development projects e.g. approvals, paperwork, tracking
  • Travel and accommodation bookings for family holidays
  • Acting as the go-to person to "figure it out" when something needs doing

Business Support

  • Inbox management – filtering, prioritising, and responding to key business emails
  • Payment and invoice reconciliation (via Xero preferred)
  • Tracking business expenses and managing reimbursements
  • Manage companies machine dry hire when not in use e.g. excavators
  • Travel and flight bookings for business trips
  • Occasional in-person errands (e.g. trailer pickup, site visits)
  • Filing, reporting, and general business admin support

Who You Are:

  • You're a capable, confident multitasker who takes initiative and solves problems
  • You're highly organised with obsessive attention to detail
  • Comfortable handling both executive-level admin and hands-on errands
  • You work independently but know when to escalate or check in
  • Happy to jump in the car, collect a trailer and head to site or run an errand if needed
  • Approachable, adaptable, and quick on your feet

Ideally, You Have:

  • Experience as an Executive Assistant or in a similar role
  • Experience with Xero (or confident learning)
  • A "get stuff done" attitude and a strong sense of ownership
  • Bonus points if you're a bit of an OCD-level organiser (think: capable mum energy) who thrives on being across lots of moving parts

Hours: 4–5 hours per day

Location: Hybrid – Work from home + 2 days/week at CEO's house (Gold Coast)

Start Date: ASAP

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