Partnerships Co-Ordinator, VIVID

Client - NSW Department of Customer Service

Rate & term - $520 per day including Super | ASAP to 14th August 2020

Location & work arrangements - Hybrid - full time on site during festival period

Working hours - 8 hours per day, 40 per week, typically 9-5 with flexible hours during the event, up to 6 days a week during festival period.

The Partnerships Coordinator supports the delivery of Vivid Sydney by assisting the Partnerships team including assistance with coordinating corporate, government and commercial partners for Vivid Sydney.

Reports to: The Commercial Partnerships Acquisitions Sales Manager and Commercial Partnerships Service Manager and works collaboratively with key Vivid Sydney and Destination NSW staff.

Key Responsibilities include but are not limited to:

• Providing support to assist Partnerships team members in the delivery of the marketing content, partnership contracted deliverables and help with the daily operational workload.
• Assist with coordinating partner content for implementation across Vivid Sydney marketing channels, including online, social media and digital event signage assets. Includes managing approvals and implementation.
• Website content – coordinate sponsor content on website including sponsor pages, event/activation pages, sponsor acknowledgements, approvals and website audits.
• eDMs and Deals – coordinating sponsor content for Vivid Sydney eDMs and website deals including sending specs and overseeing timelines and approvals.
• Hospitality – working with the Destination NSW Hospitality Manager to coordinate commercial partner invite lists for official Vivid Sydney engagements including Opening Night and Event Ticket allocations for sponsors.
• Assist with the coordination of Partner Events including Vivid Ideas sessions and other Vivid Sydney supported hospitality events/functions.
• Collect social media handles and assist with partner social media campaigns, working with the Social Media team.
• Content Capture - Assist with organisational requirements for partners to capture their own content during preview week and any other content shoots during the festival. Support partners organising filming permits and permissions with content team.
• Post event reporting – assist in collecting insights, data and content for partner post event reports.

Demonstrated experience in:

• Providing support to assist Partnerships team members in the delivery of marketing content, partnership contracted deliverables and help with the daily operational workload.
• Marketing and Project Co-ordination, coordinating and implementing co-branded and integrated marketing campaigns.
• Liaising with high profile sponsors/partners.
• Reporting - ability to assist other team members with reporting to partners and key stakeholders.
• Exceptional communication skills and demonstrated experience in liaising with a wide range of stakeholders
• Highly developed and proven administrative and time management skills, ability to effectively prioritise, meet deadlines and to balance competing priorities in a dynamic and high-profile work environment.

Tertiary qualification(s) in marketing or other relevant field or relevant experience in a similar role commercial partnerships experience in the major events industry and/or corporate background working across high profile partnerships/sponsorships.

Services will require ongoing commitment of 5 days per week during pre and post Festival periods with 6-day weeks for the 6-week festival period to include Bump in, Festival and Bump out and should quote accordingly, whether that be on a daily basis or for the completion of Services required as a whole. Most weeks are 3 days in Sydney office and 2 days from home, excluding the festival period where all 6 days are onsite or in office.