Legal Administrative Assistant

2 weeks ago

Cremorne, Victoria, Australia Olivine Lawyers Full time $60,000 - $90,000 per year

A Little About Us

Looking for a role where you'll be supported, valued, and part of a down-to-earth team?

At Olivine Lawyers, we're a fast-growing boutique firm in commercial and construction law — and we're looking for someone like you to join us.

We believe in people-first practices, clear communication, and doing good work with good people. Our clients trust us because we deliver results with compassion and clarity.

We're new and growing quickly and need someone who is organised, proactive and kind to help us stay efficient, connected, and client-focused.

The Opportunity

This role is all about supporting our lawyers so they can focus on legal strategy — while you take care of the details that keep everything humming.

You'll be:

  • The first point of contact for new enquiries, greeting clients with warmth and professionalism
  • Managing emails, booking appointments, and diary management
  • Opening, closing and maintaining legal files
  • Assisting with document management, including filing, drafting, and editing legal documents
  • Assisting with billing and invoicing
  • Supporting our Principal (an accredited specialist in commercial litigation) and the wider team
  • Keeping our systems organised and our clients happy

For the right person, this role could grow into your desired legal pathway, giving you hands-on exposure to interesting commercial and construction matters.

About you

You don't just tick boxes — you bring energy and care to your work. You're confident, calm under pressure, and love the satisfaction of keeping things running smoothly.

You are:

  • Highly organised, reliable and detail-focused
  • Warm, clear and professional in your communication
  • Comfortable with technology (especially Microsoft Office & Windows)
  • Quick to learn, adaptable and proactive in a fast-paced environment
  • A positive can-do attitude, interested in law, people, and contributing to something bigger

Previous experience in a law firm or professional services environment is an advantage, but not essential — the right attitude and willingness to learn is what matters most.

Why You'll Love Working With Us

  • Be part of a genuinely kind, caring & close knit team
  • Competitive pay & benefits
  • Extra day off for your birthday
  • Brand new luxury office in Cremorne with easy access to transport, cafés, and amenities
  • A workplace that values work-life balance - we want you to enjoy your evenings and weekends
  • Mentoring & growth opportunities in a fast-growing firm
  • Regular team catch-ups, coffees, and a supportive culture where your ideas are heard

Ready to Apply?

We'd love to hear from you — even if you don't tick every box.

  • Send a short cover letter (just a few paragraphs is perfect) telling us a bit about you, why this role excites you, and your availability.
  • Send us your resume

We're reviewing applications as they come in, so don't wait too long.

Please note that only shortlisted candidates will be contacted — thanks for understanding.

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