Admin Assistant/Receptionist

Location Profile

Weeden Heights Primary School is a dynamic student centred, learning community committed to providing exemplary programs in a challenging, vibrant and safe environment. Students Naplan results place us in Victorias top 20 highest performing government schools. With a strong student wellbeing program, the schools values are Respect, Personal Excellence, Collaboration, Curiosity and Creativity feature significantly. Students are empowered and supported to achieve personal excellence and to become lifelong learners and global citizens who make a positive difference to the world in which they live.

The school is located in Vermont South, on a spacious site within in a parkland setting and has just completed a $6 million upgrade. The 2024 school enrolment is 155 students, from Prep to Year 6 and students are placed in six grades. Many students come from families who speak English as an additional language, enriching the cultural diversity of the school. While the school has diversity, our SFOE index is 0.1722

The school provides a broad education program incorporating the core capabilities with a high priority on digital technologies. The school is one of the first primary schools to have Virtual Reality headsets operating to enhance learning opportunities. Staff implement whole school teaching approaches to ensure that there is consistency for our students and their learning. Our curriculum is differentiated to enable personalised learning to cater for students learning needs and outlined in individualised learning plans for our students. We use an inquiry learning approach and support the use of higher order learning skills. Many extension and enrichment opportunities are provided to our students to enhance their learning.

The Stephanie Alexander Kitchen and Garden Program is a highly valued component of our schools science and sustainability approach along with our specialist programs: Visual Arts, Performing Arts, Physical Education, STEAM and the language is French. The students and the parent community also receive support from the schools locally employed; Wellbeing Officer and the school offers an Outside Hours School Care (OHSC) service. The community appreciates the range of extracurricular activities provided and we have a high level of engagement and participation. These activities foster a strong sense of belonging and encourages the engagement of parents as partners in education.

The school ICT program is well supported with a 1 to 1 Chromebook program in years 3 to 6, TV and interactive whiteboards in each classroom and 3D printers All classes have access to a mobile lab and multi modal technologies such as i-Pads. The school also has a multimedia studio for green screen work and Apple Macs for editing.

The school buildings are modern and classrooms are housed under the one roof. The grounds include two separate adventure playgrounds, two sealed basketball and netball courts and an oval. Dedicated learning spaces are provided for Visual Arts, Performing Arts, Languages, Multimedia studio, STEAM, Library, a Stephanie Alexander Kitchen and hall.

We are looking for an outstanding, creative and passionate person to join our admin team and be a part of the Weeden Heights PS commitment to our community. Hours of work are 9:00am to 3:30pm on Wednesdays.

Further information is available from the school's website at:

Selection Criteria

SC1 Demonstrated capacity to undertake routine support tasks across a range of functions in one or more work areas with a smaller school environment, ie. Enrolment procedures, student absence management, family accounts receivable.

SC2 Demonstrated capacity to work, collaborate and provide support to administrative team, parents, students and staff in a school environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills (Mandarin an advantage).

SC4 Possess the technical knowledge and expertise relevant to the position including experience with Cases21, QKR, Insight, Compass, Google Suite, iNewsletter, EduSafe Plus.

SC5 Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC6 A commitment to professional learning and growth for both self and others.

Role

[Attendance requirement for this position]

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Coordinate staff timetabling
• Undertakes VASS and/or VET administration support
• Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ , disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Other Information
No job description available Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

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