Practice Administrator

7 days ago

Sydney, New South Wales, Australia Clayton Utz Full time $90,000 - $120,000 per year
The Role We have an exciting opportunity for an experienced legal secretary to join our leading Corporate, M&A and Capital Markets team in Sydney as a Practice Administrator (PA) on a full-time, permanent basis As a PA at Clayton Utz, you are an instrumental part of our firm, providing high quality administrative and secretarial support services to assist in delivering exceptional service to our clients. Our leading Corporate practice is a team of dynamic, collegiate and high-performing professionals. As a key member of the team, you will enjoy a positive, friendly culture within a supportive and flexible environment Key Responsibilities In this varied role, you will be responsible for:
  • Supporting 2 Partners and small team of lawyers with diary management, bookings, client correspondence and management, timesheets and general administration;
  • General accounts, including expense management, client reporting and monthly billing;
  • Coordinating with clients, counsel, consultants and internal CU employees;
  • File and matter management, including conflict checking, matter opening and closing;
  • Actively managing telephones, email, electronic diaries and voicemail for the Partner and team members;
  • Organising meetings and travel; and
  • Supporting our Clients and Markets team with events coordination and general business development initiatives
Skills & Experience To be successful in this role, you will have:
  • Minimum 5 years' experience in a legal secretarial role supporting Partners or C-level executives;
  • Ability to show initiative and take responsibility for daily tasks;
  • A positive, friendly, solutions and team-focused mindset;
  • Excellent written and verbal communication skills;
  • A flexible and collaborative approach to working with different stakeholders and their unique styles;
  • An organised, efficient approach to administrative tasks with the ability to effectively prioritise to meet deadlines;
  • Experience with billing processes, including using Aderant / CMS or similar financial software;
  • Intermediate level skills with Microsoft Office (Word, Excel, PowerPoint, Outlook
Why Clayton Utz? At Clayton Utz, you'll have the opportunity to be part of a Firm that prides itself on professionalism, positive culture and delivering exceptional client service. Known for its commitment to excellence, the firm values individuals who bring innovation, passion, and a dedication to top-tier service in every interaction Imagine working in a dynamic corporate environment where your secretarial skills are not just appreciated but integral to creating a seamless and professional experience for clients and colleagues alike. Clayton Utz challenges the standard, fostering a culture that supports growth, independence, flexibility and collaboration How to Apply? We prefer to work directly with candidates, if you are interested in this role, contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role Consultant Contact Details Nicole St John, Accessibility and Inclusion We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to [email protected] For more information on Clayton Utz, please visit Agency submissions Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.

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