Dental Practice Administrator

5 days ago

Sydney, New South Wales, Australia beBeeLeadership Full time $75,000 - $80,000

About our practice:

Ryde Dental Family is a well-established, community-focused dental clinic located in the heart of Sydney.

We are proud to offer a full range of general and cosmetic dental treatments in a modern and welcoming environment.

Our team is dedicated to providing high-quality care to our patients, and we are seeking a highly organised Office Manager to take a leading role in managing the day-to-day operations of our practice.

Job Description:

The Office Manager will be responsible for overseeing the full scope of administrative and operational duties to ensure our clinic runs efficiently and professionally.

This is a hands-on leadership role requiring strong organisational skills, excellent communication, and the ability to multitask in a busy dental environment.

  • Practice Operations: Oversee the day-to-day running of the clinic, ensuring all administrative and support functions operate smoothly and efficiently.
  • Team Leadership: Supervise and support the front desk and admin team, fostering a positive work culture and encouraging teamwork, accountability, and continuous improvement.
  • Patient Coordination: Manage appointment scheduling and patient flow, optimising the booking system to minimise wait times and enhance the patient experience.
  • HR and Staff Management: Handle staff rostering, recruitment, onboarding, performance management, and ongoing training to support a skilled and motivated team.
  • Financial Administration: Manage daily banking, invoicing, accounts receivable, and assist with financial reporting, ensuring accurate records and strong financial controls.
  • Compliance & Safety: Ensure the practice complies with all relevant legislation and standards, including infection control, WHS, and privacy regulations. Maintain up-to-date documentation and reporting.
  • Procurement & Inventory: Manage supplier relationships and oversee ordering and stock control of clinical and office supplies to ensure cost-effective purchasing and avoid stock shortages.
  • Process Improvement: Identify areas for operational improvement and implement systems and procedures that enhance workflow efficiency, patient satisfaction, and team productivity.
Required Skills and Qualifications:
  • Minimum 1 year of experience in an office/practice management role (preferably dental or healthcare)
  • Strong leadership and people management skills
  • Excellent multitasking, problem-solving, and time management abilities
  • Familiarity with dental practice management software
  • Solid understanding of payroll, invoicing, and procurement processes
  • Professional written and verbal communication skills
  • A patient-focused attitude with a proactive and solutions-oriented mindset
  • Qualifications in business administration or healthcare management (desirable)
Benefits:
  • Supportive and friendly team culture
  • Opportunity to grow in a dynamic and patient-focused practice
  • Convenient location in Sydney's area
  • Chance to contribute to an established and reputable dental clinic
Others:

Searchable Title: Office Manager - Adminstration Team Lead - Practice Operations Specialist

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