Program Management Coordinator

About Us
Founded in 2017, Q-CTRL has grown to become the global leader in quantum. We're using control to solve the hardest problems facing quantum technology, improving hardware performance and accelerating pathways to useful quantum computers and other technologies. As a product-led company, we bring together diverse teams such as product, design, engineering and research to help achieve our mission of making quantum technology useful. Join us to help shape the quantum future.

As one of the fastest growing companies in the quantum sector, we've had a number of key milestones:

• In November 2023, we announced an industry-first partnership with IBM Quantum Services, natively integrating our performance management software with all IBM quantum computers. Building off of this relationship, in September 2024 we started offering two services via IBM's new Qiskit Functions Catalog as an inaugural partner
• Designed and moved our Global HQ offices and lab space into the first purpose-built (and award winning) commercial and research facility for a quantum technology company in Australia
• Continued to deliver real world outcomes across the quantum sectors, with our work with Australian Defence on software-ruggedized quantum sensing for navigation without GPS, as featured in the New York Times
• In October 2024, we announced our record breaking expansion of our Series B funding round to USD $113M, with $59M USD of new capital
• Grew our global presence to include Los Angeles, Berlin, and Oxford - as well as the recently announced office in San Francisco

From educating the workforce on how quantum computing works, to building the next generation of quantum sensors, to delivering massive performance gains for end-users, it all starts with hiring the right talent. If you want to help us build the Quantum future, read on.

About The Role
As our company grows, we have an emerging need within our Program Management Office for a highly organized and detail-oriented Program Management Coordinator. This role will focus on the capture and execution of our external engagements across our global team - from crafting competitive responses, to driving milestone execution and everything in between - this role will help shape the future direction of our cutting-edge quantum technology work.

The Program Management Coordinator role will be a key, cross-functional role under the Program Management Office within the Operations team. This operationally-driven team transcends administrivia and bureaucracy to "get stuff done." We lean on automation, data, and innovation to meet our charge of scaling ahead of our growth.

What you'll be doing:

Opportunity response:

• Working across our global company with teams such as Research, Product, and Sales, serve as proposal coordinator for responding to identified opportunities
• Liaising with internal and external stakeholders such as Marketing and Finance, teaming partners, and global funding agencies to gather necessary information
• Maintain opportunity tracking and metrics for internal reporting

Opportunity execution:

• Work with internal team members, and liaise with funding agencies, partners, and customers to ensure timely delivery of all deliverables
• Work with Operations and Finance teams to ensure accurate and detailed financial planning of budgets and recording of expenditure
• Undertake risk management using standard project management precepts throughout the engagement life cycle and prepare and track treatment plans
• Other duties within the Employee's skills and experience, or with reasonable training

Ideally you'll have:

• A science-focused degree or equivalent industry experience
• Two to three years of direct project coordination experience, especially supporting hardware engineering or product development work
• Direct experience responding to external funding opportunities such as grants, proposals, tenders, or other funding announcements
• Experience communicating with a range of stakeholders including researchers, operations, finance, and executive staff to coordinate tasking of multiple simultaneous project deliverables
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and meet deadlines in a fast-paced environment with evolving priorities.
• Ability to synthesise complex technical jargon into pithy, compelling proposals and post-award presentations

Why Q-CTRL?

Flexibility: We embrace workplace flexibility so you worry more about your impact vs a rigid work schedule.

Attractive salary: You'll get to have the start-up impact without the start-up wages.

Equity: We want people to have a sense of ownership in what they do and offer the potential for equity share and annual bonuses.

Cash bonus: We recognize exceptional performance and impact by offering annual discretionary cash bonuses.

Resources: We are well funded by the world's best technology investors, letting us chase our ambitions with minimal constraints.

Parental support: We offer paid parental leave to support you and your loved ones.

Diversity: We're an equal opportunity employer and actively support initiatives like the 'Global Women in Quantum' program to help expand the quantum workforce.

Unique culture: You'll be surrounded by some of the world's leading physicists, engineers, product, marketing and design people (to name a few) with a strong desire to learn and transfer knowledge.

Meaningful values: You'll work with an incredibly supportive team who work consistently to deliver our core values to be real, be trusted, be just and to be revered.

Personal development: We provide you with a personal development and wellness budget.

Make a dent: Last but not least you'll have the unique opportunity to help set the direction for this revolutionary technology and truly make an impact that matters

Q-CTRL aims to bring together cross-functional teams from many different backgrounds to help achieve our goals - we strongly encourage you to apply even if you do not meet all of the requirements mentioned in the job posting.

Please be advised that our communications will only come from the @q- domain. All our active job postings are available on our company website.
To recruitment agencies, we do not accept unsolicited branded profiles and are not responsible for any fees related to unsolicited resumes.