Legal Project Administrator

2 weeks ago

Melbourne, Victoria, Australia Actuate IP Full time $60,000 - $80,000 per year

The Opportunity

We are looking for a Legal Projects Administrator to join our team on a full time or part-time basis.

In this role, you will be involved in the client onboarding experience including the preparation of client proposals and agreements. You will also have a wide range of legal project management duties such as managing a range of intellectual property deadlines, using our legal specific software to manage our IP matters, reviewing and processing incoming correspondence from various government bodies and a wide range of trade mark administration duties.

This is a client facing role, so the ability to interact with clients in a professional and approachable manner is essential.  The right candidate will also need to be organised, be able to prioritise effectively and work well within a team environment. The Legal Projects Administrator works closely with the legal and trade mark teams and is involved in a number of business development duties projects.

As a broad understanding of IP legal concepts is required for this role, ongoing training (in-house and external seminars) will be provided.

This opportunity is ideal for a final year law student or recent graduate with administrative experience in a professional services industry.  The position is a minimum of 30 hours a week.

Why Actuate IP?

At Actuate IP, we pride ourselves on offering a great workplace culture with people who are passionate about IP. Joining our firm provides a great opportunity to develop a career in the IP field working closely and collaboratively with experts in the field.

We also know our team values flexibility around when and where they work. This is why Actuate IP offers a permanent hybrid work model. As part of joining our team, you will also have access to an extensive range of educational, social and health offerings. Friday team social events are a regular feature. You get a true work life balance at Actuate IP and this is important to us.

The Firm

Actuate IP services all areas of intellectual property protection, enforcement and commercialisation. Trade marks in particular are a strong part of our practice - from clearance searches, filing strategies, prosecution through to international portfolio management.

We take an innovative approach on how we work with our clients. We don't work on a time-based model. Instead, we provide a fixed fee model for our clients. We can do this by project-based planning and execution. Our focus is on achieving the right result for the client in a strategic, efficient and effective way. It is better for our clients and for our team.

We pride ourselves on being a dynamic and forward-thinking firm that is always looking for new ways to improve our client service delivery model.

Our clients cover a range of industry sectors including nutritional supplements, pharmaceuticals, cosmetics, information technology, education, fashion, food and beverage, insurance and more.

Application Process

For further information about Actuate IP, please visit our website at

To apply in confidence, please email your application and CV to

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