Accounts Payable Officer

Melbourne, VIC, AU, 3020

About North Western Program Alliance

North Western Program Alliance (NWPA) consists of five Alliance partners – John Holland, KBR, MTM, V/Line and the client (LXRP), working together as one team to achieve shared goals.

Since 2017, NWPA has had a proven track record with the successful delivery of eight level crossing removal projects (17 LX) and several

premium stations, with three projects currently in delivery and two in development phase.

We're proud to make a real difference to the lives of people on our program of works and in the communities in which we operate. Our values are Care, Excellence, Creativity and Empowerment.

We are looking for an Accounts Payable officer to join us.

About the Role;

To ensure the accurate and timely processing of invoices, payments, and reconciliations while maintaining compliance with company policies and

regulatory requirements. This role supports efficient cash flow management, fosters strong supplier relationships, and ensures financial accuracy by

verifying transactions, working collaboratively with external / internal stakeholders to resolving issues, and maintaining detailed records for audits and

reporting. It is vital for the smooth operation of a company's financial processes.

Responsibilities of the role include / What you will do

Invoice Processing: Accurately process supplier invoices, including matching to supplier dockets and credit notes claims in a timely manner. Ensure invoices are coded correctly and approved in accordance with company policies.

Supplier Management: Liaise with suppliers, subcontractors, and internal stakeholders to address payment queries. Maintain accurate supplier records, including banking details and contact information.

Reconciliations: Perform supplier statement reconciliations and investigate discrepancies and resolve disputes in a timely manner

Compliance and Reporting: Ensure compliance with company policies, procedures, and relevant legislation (e.g., GST and Supplier invoices are ATO compliant

Process Improvement: Identify and implement process improvements to enhance efficiency and accuracy in accounts payable operations

Collaboration: Work closely with internal stakeholders, including procurement, finance, and project teams, to resolve invoice and payment issues.

Month-End: Assist with month-end reporting and accruals as required

Provide guidance to all staff on accounts payable procedures, ensure that GST requirements are correctly accounted for on all invoices and payment requests

Ability to process invoices against purchase orders and subcontract schedule of rates and ensuring rates invoiced agree to the contract.

Maintain/update supplier details as and when required through submission of vendor master change form, ensuring vendor details remain current.

Address and respond to internal and external vendor enquiries and follow up any outstanding items with the responsible personnel.

Ensure all records and supporting documentation are attached to relevant systems and filed in SharePoint.

Provide general administrative support as and when required.

Perform all duties in accordance with John Holland policies, processes, systems, reporting and procedures.

To be successful in this key role, you will have;

Qualifications:

Certificate IV in Accounting and Bookkeeping

Certificate IV or Diploma in Accounting, Finance, or a related field

Experience:

Demonstrated experience in an Accounts Payable role

Experience administering the relevant accounting systems utilised by the project

Corporate or site-based experience within construction, transport or related industries desirable, and proficient in Microsoft Excel

Strong communication and stakeholder management skills ¬

Problem-solving and analytical skills.

Ability to work independently and as part of a team.

Strong customer service orientation.

Adaptability and willingness to learn new systems and processes

As part of the team, you can help us transform lives.

Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer;

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you'll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that's why we're working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We've also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexible working that works for you as we know flexibility means different things to different people. Whether it's flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we're committed to helping our people work flexibly.

Job Segment: Administrative Assistant, Procurement, Administrative, Operations

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