Administrative Specialist

About KBR:

We are a company of innovators, thinkers, creators, explorers, volunteers and dreamers who all share one goal — to improve the world.

We deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 38,000 people worldwide with customers in more than 80 countries and operations in over 29 countries. KBR is proud to work with its customers across the globe to provide technology, value-added services, and long-term operations and maintenance services to ensure consistent delivery with predictable results. At KBR, We Deliver.

For 65 years, KBR and its heritage companies are proud to have delivered some of Australia's largest and most complex projects.

With around 2,000 employees in 6 primary offices throughout Australia, we are committed to social and environmental sustainability and delivering projects with a digital mindset driving innovation within our business and for our customers.

We help ensure mission success on land, in the air, at sea, in space and cyberspace for our defence customers.

From individual technologies and services to comprehensive project delivery and mission execution, no other company can match the breadth and depth of KBR.

KBR comprises a diverse team who provide a broad spectrum of capabilities across Australia and the Asia Pacific. Our proven project teams readily address complex and multi-disciplinary activities, providing low-risk and cost-effective solutions to the defence force.

Learn more about our business –

The Opportunity:

The role of the Administrative Specialist is pivotal within KBR Australia Defence & Security Solutions (ADSS), providing administrative support for our Senior Leadership Team.

The ideal candidate will be highly organised, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. This role requires discretion, professionalism, and the ability to handle confidential information with sensitivity.

There are two (2) positions available:

• x1 full time, permanent

• x1 full time, fixed term (12 months)

These roles can be based in either Canberra (preferred) or Brisbane.

Responsibilities:

• Management of senior leadership calendars

• Preparation and organisation of travel requirements

• Serve as liaison between executive leadership and internal/external stakeholders.

• Maintain confidential information

• Provide administrative support during meetings

• Manage monthly credit card, reimbursements, and timesheet approvals.

• Work closely with the broader administration team for ADSS

As the ideal candidate you will bring:

• Previous experience in an Executive Assistant or complex administrative position.

• Ability to manage multiple senior-level executive leaders and build strong relationships

• Strong problem-solving skills and sound judgment.

• Ability to efficiently manage competing priorities and maintain a high level of attention to detail.

• Well-developed verbal and written communication skills.

• Self-motivated, proactive and exhibits high emotional intelligence

What we will offer you:

• A workplace culture certified as a Great Place To Work

• Flexible working

• Competitive salary (including annual reviews)

• Paid parental leave

• Income protection

• Corporate rewards

• Salary packaging/Novated leasing

• Employee stock purchase plans

• Flu shots, skin checks and discounted private health insurance

• Career development: Online learning, mentorship and career pathways

If you're ready to shape tomorrow, let's get started. Apply Now

Please note. Shortlisting will take place as applications are received, therefore the advertisement may close early if a suitable candidate is identified.

As a Major Service Provider of the Australian Defence Force, an AGSVA security clearance will be required and compliance to International Traffic in Arms Regulations (ITAR). As such, our hiring decisions are based on the key requirements of each role and candidates are selected based on their unique strengths and experiences.

Notice to Third Parties/Recruitment Agencies: KBR Australia does not accept unsolicited resumes or any liability associated with fees or costs from recruitment agencies, search firms or third parties who have not been engaged directly on this job opportunity. Candidates interested in applying are welcome to submit their application online.