Executive and Personal Assistant

4 days ago

Sydney, New South Wales, Australia Tardis Indigenous Full time

Executive and Personal Assistant

We are seeking a highly organised, proactive, and discreet Personal Assistant & Executive Assistant to support a Senior Executive in both professional and personal capacities. This role requires exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is a trusted partner who anticipates needs, takes initiative, and ensures seamless day-to-day operations.

About the Role

Executive Support

  • Manage and prioritise the executive's calendar, appointments, and meetings.
  • Prepare agendas, take minutes, and coordinate follow-up actions.
  • Draft, proofread, and manage correspondence, reports, presentations, and documentation.
  • Coordinate domestic and international travel, including itineraries, bookings, and logistics.
  • Handle confidential information with discretion and professionalism.
  • Liaise with internal stakeholders, clients, board members, and external partners.
  • Assist with project management, tracking deadlines and deliverables.
  • Prepare briefing notes and ensure the executive is well-prepared for meetings and events.

Personal Assistance

  • Manage personal appointments, errands, and household administration as required.
  • Coordinate personal travel, events, and family logistics.
  • Assist with purchasing, bookings, gift management, and personal tasks.
  • Maintain confidentiality and exercise sound judgement in all personal matters.

Operational & Administrative Support.

  • Organise files, records, and information for easy access and retrieval.
  • Manage expenses, reimbursements, and budget tracking.
  • Assist with task prioritisation and workflow optimisation.
  • Support organisational systems, processes, and improvements.

About You

Required

  • Previous experience as a Personal Assistant, Executive Assistant, or similar role.
  • High-level organisational and time-management skills.
  • Strong written and verbal communication skills.
  • Competency with Microsoft Office and general digital tools.
  • Ability to work independently, manage competing demands, and meet deadlines.
  • High degree of discretion, confidentiality, and professionalism.
  • Excellent problem-solving skills and attention to detail.

Desirable

  • Experience in supporting C-suite or Senior Executives.
  • Project coordination or administrative management experience.
  • Ability to adapt to changing priorities and responsibilities.
  • Experience across corporate, community, or multi-business environments.

Benefits

  • Opportunity to work closely with executive leadership.
  • Diverse, dynamic role with both professional and personal support duties.
  • Flexible working arrangements (if applicable).
  • Professional development opportunities.

Tardis Indigenous is committed to building inclusive, culturally safe teams and we encourage applicants from all backgrounds to apply.

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