Office Administrator

2 days ago

Swan Hill VIC, Australia Dodgshun Medlin Full time $60,000 - $80,000 per year

We are seeking a dynamic and professional Office Administrator to serve as the welcoming face of Dodgshun Medlin while ensuring seamless daily operations. This varied role combines client service excellence with comprehensive facility and administrative management.

About Us

Dodgshun Medlin is a unique blend of agronomists, accountants, tax, finance, risk, and wealth specialists, all working together to create seamless planning for enterprise farming. Delivering foresight, clarity and confidence. Since our founding in 1957, we've played a significant role in transforming the Mallee into a prosperous cropping region. With our base in Swan Hill, a Collins Street office, and a growing network of regional satellites, we're expanding our reach across VIC, SA and NSW. We're committed to sustainability, diversity, and the welfare of our communities.

Key Responsibilities
Client & Visitor Experience
  • Provide a warm, professional welcome to all clients and visitors
  • Handle all incoming phone calls and emails with exceptional care and professionalism
  • Coordinate client meeting bookings and scheduling
  • Manage secure document and payment collections/deliveries
  • Prepare and dispatch client correspondence and documentation
Office & Facility Management
  • Oversee meeting room bookings, resolve scheduling conflicts, and manage room availability
  • Maintain kitchen facilities and coordinate with external food suppliers
  • Support general facility maintenance and cleanliness standards
  • Manage mail processing, scanning, filing, and banking duties
Essential Requirements
  • Minimum 2+ years administration experience, preferably in professional services
  • Exceptional verbal and written communication skills
  • Strong organisational abilities with keen attention to detail
  • Professional presentation and demeanor
  • Proficiency in Microsoft Office and ability to learn business-specific software
  • Discretion in handling confidential information
  • Australian working rights
Desirable Attributes
  • Experience in legal, accounting, or consulting environments
  • Knowledge of meeting room booking systems
  • Customer service or hospitality background
  • Proactive problem-solving approach
  • Ability to multitask in a fast-paced environment

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