Workplace Coordinator

Workplace Coordinator | Spaces & Systems

Sydney, New South Wales, Australia

New

Administration

Asia Pacific Region



SYD0001QN

Joining Arup

Arup's purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

We're seeking a proactive, systems-savvy Workplace Coordinator to support our NSW and ACT offices in delivering efficient data and systems management, smart office space planning, and high impact internal communications.

You'll play a pivotal role in supporting the Office Manager to enhance the experience of our people and the performance of our workspaces. This is a highly collaborative role suited to someone who thrives on organisation, insight, and operational excellence. This is a great opportunity to bring your own approach to the role.

The Opportunity

• Manage and maintain a range of Office Services systems to ensure data is accurate, useful, and decision-ready. Training is provided for all platforms.
• Act as financial administrator for NSW/ACT Office Services budgets, overseeing expense tracking, cost transfers, and budget accuracy.
• Lead internal office moves and space planning projects, engaging stakeholders and coordinating contractors for smooth project delivery.
• Own and deliver the Office Services Communications Plan, managing intranet content, noticeboards, templates, and brand-aligned messaging.
• Provide flexible operational support across the team—including facilities, events, front of house, and workplace experience—especially during peak periods or absences.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

• Strong technical capability in managing workplace systems and interpreting data to inform action
• Excellent organisational and communication skills, with the ability to influence and engage stakeholders at all levels.
• Experience in office space planning, project delivery, or workplace operations, ideally in a professional services environment.
• Financial literacy and attention to detail when working with budgets and administrative processes.
• A collaborative mindset, high integrity, and a consistent commitment to transparency and ethical workplace practices.

What we offer you

At Arup, we care about each member's success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup's legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Explore the perks of a career with Arup Australia:

• Hybrid working policy and flexible working hours.
• Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.
• Paid parental leave for the non-primary carer of 4 weeks plus the opportunity to access extra paid and unpaid leave of up to 16 weeks if you later become the primary carer (any leave taken at the time will be deducted from the total 16-week parental leave benefit).
• Birthday leave
• Annual leave loading
• Ability to purchase additional leave of up to 20 days for permanent employees.
• International mobility opportunities
• Insurances (life & income protection)
• Interest free solar energy and bicycle loans
• Novated car lease
• Ovasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.