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Personal Administrator

2 weeks ago

Gosford, New South Wales, Australia Private Advertiser Full time $60,000 - $80,000 per year

Long standing, leading global company, looking for a confident, capable and proactive Personal Administrator / HR Officer to support the Managing Director and Senior Leadership Team.

Working across all areas of the business, this is a dynamic and varied role where no two days are the same. As the Personal Administrator / HR Officer you will play a key role in coordinating office operations, calendars and meetings, preparing documents and reports, IT procurement and general IT escalation, responding to enquiries, coordinating travel and events, and general human resources support.

The ideal candidate will have a broad range of administrative skills including HR coordination, and experience supporting senior leaders, along with strong attention to detail and the ability to manage competing and changing priorities. Bonus points for skills and experience with accounting or bookkeeping

We are open to discussing the potential for various flexible work arrangements for the right candidate.

Don't meet every single requirement? We are committed to building a diverse, inclusive, and authentic workplace - so if you're excited about this role but your experience doesn't align perfectly or you don't meet every selection criteria, we encourage you to apply anyway. You may be just the right candidate for this role.

Key Responsibilities:

  • Provide comprehensive administrative support to the Managing Director, including calendar/meeting coordination
  • Provide administrative assistance to multiple members of the leadership team as required, including calendar assistance, travel coordination, document formatting, meeting setup
  • Assist with advertising, marketing, and company branding
  • Coordinate company events, travel, exhibitions, conferences and seminars
  • Assist with the preparation of reports, presentations and other documentation
  • Manage general office administration, including supplies, maintenance, and facilities
  • Support training and compliance scheduling and record keeping
  • Assist with purchase orders, procurement, accounts tasks, and data entry
  • Lead staff/contractor inductions, reporting, maintaining & updating employee records and updating procedures
  • Administer company human resource policies and procedures whilst monitoring workplace practices and environments to ensure that they are consistent with legislative workplace requirements
  • Employee onboarding / offboarding and management of human resources platform
  • Management and maintenance of company memberships, licenses, standards and domains

Selection Criteria

  • Capacity to self-direct and be responsive to supervision and general direction when it is required
  • Demonstrated experience with Microsoft Office applications (Word, Excel, Outlook, PowerPoint, Teams)
  • Highly developed organization skills: personal organization and work organization
  • Highly developed communication skills: written, verbal, interpersonal
  • Demonstrated decision-making / problem-solving skills and the ability to navigate conflicting demands and priorities
  • Demonstrated experience in coordination of meetings, preparation of agendas and recording of minutes
  • General HR coordination experience
  • Car license with own vehicle or reliable transport
  • Accounts/bookkeeping experience (Desirable)
  • Experience in ERP software applications (Desirable)
  • Experience in accounting software (Desirable)