Administration Officer

About AIMS

The Australian Institute of Marine Science is Australia's tropical marine research agency.

We are a trusted advisor, a partner and employer of choice, and we value integrity, innovation, collaboration and respect. AIMS' research of Australia's tropical marine ecosystems guides their effective environmental management and contributes to our understanding of similar ecosystems around the world.

Our research seeks to deliver practical benefit to all Australians and supports the sustainable use of our tropical marine estate. Governments, reef managers, industry and the wider community look to our high-quality, long-term research for informed decisions about our iconic Great Barrier Reef, North-West Shelf, and Arafura and Timor Seas. AIMS expert teams at our locations in Townsville, Darwin and Perth have access to world-class infrastructure, unique datasets, cutting-edge laboratories, and a fleet of modern research vessels.

About this exciting opportunity

The Administration Officer is responsible for the delivery of administrative support services for the AIMS WA office, and the provision of support to the Research Program Director (RPD) for both the Sustainable Use of NW Marine Ecosystems and Recovery Adaptation and Restoration, as well as the broader WA Leadership Team. Our Operations team supports scientists and staff based in our WA office and your administrative role is integral to ensuring that all communication, scheduling, meetings, travel, business events and general business administration is organised to support our WA operations.

Operating in a fast-paced environment your key accountabilities will include:

• Coordinating and arranging travel itineraries, business catering, manuscript/ report submissions, as well as supporting employee onboarding activities,
• Event planning, scheduling and logistics management for meetings and workshops, and as required recording and distributing meeting minutes,
• Administering credit card acquittals and purchasing for business related activities,
• Diary and inbox management, including task coordination to support the Research Program Directors for Sustainable use of NW Marine Ecosystems and Recovery Adaptation and Restoration programs, and
• Managing a shared email inbox, handling the prioritisation, escalation, distribution and resolution of enquiries and requests.

About you

You are an administrative professional, with significant experience supporting senior staff. You are resourceful and adept at managing a high volume of tasks in a busy and dynamic environment. This role will suit an individual that is highly organised, forward thinking and who can take initiative when completing tasks.

You will be passionate about delivering high quality administrative support, and bring with you:

• Strong written, verbal, and interpersonal skills, coupled with excellent organisational and time management skills
• Experience arranging and facilitating travel logistics, meetings, appointments, credit card acquittals, ethical purchasing and managing executive schedules (diary and inbox)
• Proficiency working in Microsoft suite applications, you'll be confident using these systems to support your daily coordination and administrative support
• Excellent communication skills and the ability to develop and maintain strong stakeholder relationships

Formal qualifications in Business Administration and understanding of operations of research organisations, universities or similar businesses would be advantageous.

Apply now and join a world leading organisation with attractive working conditions. In line with our Enterprise Agreement, the successful candidate will be rewarded with:

• AIMS AOF Level salary ($76,454 to $86,147) per annum) plus 15.4% superannuation
• Full-time, 9-month Temporary (Labour hire) opportunity
• Located in Perth (WA)
• 9-day fortnight, enjoy a long weekend each fortnight
• Flexible Work Arrangements considered including hybrid working (where suitable)
• Generous and supportive leave entitlements
• Employee Assistance Program

Discover more about Working at AIMS | AIMS.

Please note: Non-Australian Citizens must hold an appropriate Visa with working entitlements that allows paid employment with AIMS from commencement and for the full term of the appointment, depending on the relevant Department of Home Affairs current policies.

Next Step

Further information about this exciting and challenging opportunity is outlined in the Candidate Information Pack which is available to download from our website If, after reviewing the position description and selection criteria included in the Candidate Information Pack, you believe that your qualifications, experience and professional capabilities will enable you to successfully the deliver the position responsibilities, we encourage you to make an application via our website.

Submitting your Application: Please ensure that you have your completed documents (selection criteria responses, resume and cover letter) ready to attach to your online application form via our e-recruitment system which can be accessed via our website

Position enquiries are to be directed to Mathew Hamilton, Team Leader 3.5 Operations Coordinator (WA) at Applications must be made through our website per above.

Applications close: FRIDAY, 29 AUGUST PM, WST).

AIMS acknowledges Aboriginal and Torres Strait Islander peoples as Australia's first scientists. We pay our deepest respects to Elders past, present and future, and the custodians of the land and sea Country on which we work.