Administration Officer

Your role at St John of God Subiaco Hospital

We are seeking a highly organised and professional Administrative Officer to join our Safety, Quality and Risk (SQR) team within a values-driven not-for-profit healthcare organisation. This role plays a key part in supporting the delivery of safe, high-quality care by providing essential administrative services under the guidance of the Manager, Quality & Risk.

In this role, you will provide high-level administrative support to the SQR team, ensuring the smooth operation of day-to-day activities. You will be responsible for producing accurate and well-presented documents, managing correspondence, and maintaining records with a high degree of confidentiality and discretion.

We are looking for someone who is proactive, reliable, and confident in managing competing priorities. Strong communication skills, a professional approach, and a genuine interest in supporting safety and quality initiatives in healthcare.

The Position

• Coordinate and provide full secretarial support for the Safety and Quality team and key governance committees. This includes preparing agendas, collating complex reports and pre-reading materials, minute-taking and tracking the timely completion of all committee actions.
• Manage the forward schedule of committee meetings and annual reporting requirements.
• Manage correspondence, phone calls, and complex inquiries directed to the Safety and Quality team, handling sensitive information with discretion.
• Organise departmental records, filing systems, and office supplies.

You will demonstrate advanced written and verbal communication skills including the ability to draft letters, memos, standard reports and other correspondence on behalf of the Manager.

You will have excellent interpersonal skills with the ability to communicate effectively with Executive, Managers, Caregivers, the public and other external stakeholders in a courteous manner whilst conveying a high level of professionalism. To succeed you will have the ability to prioritise and multitask and have advanced skills in Microsoft Office with an attention to detail.

Above all, people and patient care will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you

• Salary: $74,627 to $78,011 plus 12% superannuation
• Fixed term full time position for 12 months

• Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:

• Novated leasing

• work related expenses
• self-education and
• additional superannuation
• A healthy work-life balance through flexible work options, additional purchased leave and well-being programs
• Employee discount on St John of God Hospital & Medical Services and Private Health Insurance
• Employee support through our dedicated free Employee Assistance Program (EAP)
• Access to fitness and wellbeing benefits through

Fitness Passport

All applicants are asked to submit a covering letter (of no more than two (2) pages) demonstrating how you meet the above position requirements.

For enquiries contact Angela McGrath, Manager Quality and Risk on

If suitable applicants are identified the advertisement may close prior to listed date and screening/interviews may commence throughout the advertising process.

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.