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Administration Officer
2 weeks ago
Work type: Other
Salary: Salary not specified
Grade: VPSG2
Occupation: Prison and Corrective Services
Location: CBD
Reference: VG/4685MULTI
At the Department of Justice and Community Safety, we're looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.
We embrace diversity and strive to have a workforce that reflects the community we serve. We're all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we'd love to hear from you.
The department is committed to the safety and wellbeing of children and recognises that children's rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.
For more information on working with us and our recruitment process, please visit
We're proud of the important work we do across Victoria. Want to be part of it?
- Support the team shaping forensic intervention in Victoria.
- Earn $60,295 - $77,430 (VPS2) per year plus super.
- City-based head office.
- Full time ongoing and fixed-term roles available.
Administration Officer, Support Services.
Empower people and elevate your career - join Forensic Intervention Services.
FIS provides evidence-based screening, assessment and intervention services for individuals in custody and the community. We focus on areas such as violent and sexual offending, restorative justice, violent extremism and family violence.
As an administration officer in the Support Services team, your priority is the FIS reception area. Your responsibilities include the efficient delivery of general administration and operational support, ensuring the reception area is operating smoothly. You will ensure accurate record-keeping, as well as perform file management and data entry duties. Daily tasks involve ensuring office supplies are maintained and equipment issues are logged, as well as mail and correspondence tasks and minute taking. The role involves some contact with service users.
How we'll support and reward you
You will be working for the Department of Justice and Community Safety, which is one arm of the Victorian State Government. All our staff work to the vision of a safe, just, innovative and thriving Victoria.
There are many advantages in working for the department, including:
A fair salary - enjoy great work conditions and salary sacrificing options.
Transparent performance framework - approach your work with confidence in how you're tracking, working to professional development plans agreed on by you and your manager.
Generous leave entitlements - provisions for many forms of leave; including personal, parental, carers, study, cultural, compassionate and sick leave.
Employee Assistance Program support - you are encouraged to use this short-term, confidential counselling service if you are experiencing emotional stress, relationship problems, conflict with others or personal and financial issues.
What you will do
The administration officer delivers services in line with our policies and procedures. You will:
- Be motivated and committed to take on this role.
- Perform reception duties, including answering calls, assisting visitors, and handle enquiries professionally.
- Develop and maintain effective and productive working relationships with stakeholders and colleagues.
- Provide general administrative support, such as file management, data entry and agenda writing and minute taking.
- Maintain office supplies and equipment.
- Use and update databases to ensure accurate records.
- Handle incoming and outgoing correspondence and file transfers securely, ensuring proper record-keeping and confidentiality.
- Support staff with projects and general meeting administration and other assigned tasks as needed.
Please read the position description to learn more about this role and the skills we're looking for.
To find out more about FIS, visit our website at
How to Apply:
Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded , .docx, .pdf, .txt or .rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include reference checks, national police checks and misconduct screening. Dependant on the role, other checks may include VicRoads checks, drivers licence checks, medical checks, Working with Children Checks, and Declaration of Private Interests (for executive and responsible officer roles).
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.
IMPORTANT INFORMATION:
CHILD SAFE STATEMENT OF COMMITMENT:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.
Applications close Sunday 15 June 2025 at 11.59PM
Posted 29 May 2025