Executive Assistant

4 days ago

Brisbane, Queensland, Australia e98a7657-c892-413b-adb0-aa472a017cce Full time $60,000 - $90,000 per year

Executive Assistant (Sole Trader)

GJS Project Managers

Full-time Hours – Contractor Role - Up to $90,000 per year

About Us

GJS Project Managers is a fast-growing, family-run development consultancy specialising in dual occupancies and small-scale residential projects across the Redlands and Logan regions. We manage 100+ projects at any given time and pride ourselves on being organised, efficient, and genuinely invested in helping everyday people develop property.

As we continue to expand, we're seeking a highly capable Executive Assistant to support the Managing Director and assist with keeping projects running smoothly behind the scenes.

Please note: This position is offered to an independent contractor/sole trader who can invoice GJS Project Managers for their services. You will work closely with us on a long-term, ongoing basis, with full-time hours.

About the Role

You will be responsible for providing high-level administrative and coordination support across our development portfolio. This role suits someone who enjoys autonomy, takes pride in being organised, and can work efficiently in a fast-paced environment.

Key Responsibilities

You will take ownership of tasks including, but not limited to:

  • Preparing and sending Project Management Agreements
  • Issuing and tracking retainer invoices (Xero experience is a bonus)
  • Booking Detail Surveys and Identification Surveys, and following up with surveyors
  • Managing and responding to general emails
  • Assisting with invoice preparation and handling
  • Booking and coordinating requirements for Building and Standard Format Plan surveys
  • Organising and maintaining internal records (Google Drive, spreadsheets, logs)
  • Following up with builders, trades surveyors, and clients as needed
  • Supporting coordination across 100+ active projects
  • Basic call handling and directing enquiries to the correct team member

About You

We're looking for someone who is:

  • Highly organised with excellent attention to detail
  • Clear, confident, and professional in communication
  • Proactive and able to work autonomously
  • Comfortable in a fast-paced, high-volume environment
  • Able to prioritise tasks and follow structured processes
  • Reliable, accountable, and consistent
  • Experienced in admin, coordination, invoicing, or customer communication
  • (Bonus) Familiar with property development, construction, real estate, or related industries

Why Work With Us?

  • Long-term, consistent work with full-time hours
  • Work directly with the Managing Director and a tight, supportive team
  • Opportunity to grow with a rapidly expanding company
  • Gain specialised experience in the property development industry
  • Flexible contractor arrangement with predictable workflow
  • Competitive salary (negotiated based on experience)

Contractor Arrangement

This role is structured for a sole trader/independent contractor.

You will invoice GJS Project Managers for your services on a weekly or fortnightly basis.

How to Apply

Click Apply Now and attach your resume.

Please include a brief cover letter telling us why you're the right fit for this fast-paced executive assistant role.

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