Operations Coordinator

Wedgetail aims to fundamentally change the systems through which we value nature, by backing the people and ideas bold enough to reimagine how nature, economies and communities thrive together.

We deploy philanthropic and investment capital into projects that regenerate biodiversity, strengthen communities and reshape financial systems. From rainforest corridors to regenerative farms, our work demonstrates what's possible when finance works for nature and people. Our team blends experience from science, technology, finance and storytelling. We move fast, stay curious and reimagine the systems and stories that help regeneration scale.

Role purpose

The Operations Coordinator helps keep that ambition moving. You'll bring structure, clarity and momentum to our growing portfolio of loans, grants, investments and properties — keeping details sharp, systems humming and supporting our team to keep projects on track.

This is a hands-on support role where details matter. You'll be deep in the day-to-day — staying across the many small tasks that keep big goals moving and making sure nothing slips through the cracks. You will thrive in this role if you love checklists, take pride in being organised and enjoy connecting the dots. You'll be supporting big ideas with sharp execution — the critical work that makes everything else possible.

Key responsibilities

Portfolio operations

• Help coordinate day-to-day activity across Wedgetail's portfolio of investments, loans, grants and properties, supporting the team to drive towards their goals.
• Track and manage key portfolio processes including disbursements, loan repayments, grant payments, deliverables and partner reporting.
• Assist with documentation such as loan / grant applications, legal agreements, reporting templates and due diligence checklists. Help prepare reports, presentations and board materials.
• Maintain and improve databases, dashboards and systems so information is accurate, visible and easy to use.
• Stay curious about best practices in portfolio operations and bring fresh ideas to strengthen how Wedgetail works.

Operations and organisational support

• Support documentation and information management across our systems including Google Drive, calendars, Notion, Slack, Attio, Canva to keep information organised and secure.
• Assist with compliance, insurance and audit processes.
• Coordinate calendars, travel logistics and team communications as needed.
• Prepare meeting agendas, capture notes and actions, and stay on top of next steps to help move projects forward.
• Identify and implement improvements to workflows and tools that make our work more efficient and connected.

People and HR support

• Help run recruitment including posting and monitoring job ads, coordinating interviews and communicating with candidates.
• Manage onboarding logistics including contracts, equipment, insurance, accommodation.
• Track and coordinate team compliance requirements such as health checks, licences and certifications.
• Support preparation for planning cycles, offsites and team events.

About you

• Positive energy:
  you bring an optimistic, calm and a can-do attitude.
• Organised and detail-oriented:
  you have excellent attention to detail, take pride in keeping systems tidy, deadlines met and processes running smoothly.
• Proactive and resourceful:
  you spot what needs doing, find solutions and make it happen without waiting to be asked.
• Hands-on and adaptable:
  you're happy to roll up your sleeves and work across whatever's needed to keep things moving.
• Strong prioritisation and delivery skills:
  you're able to balance multiple responsibilities and stay steady under pressure.
• Clear communicator:
  you're confident preparing documents, capturing minutes and following up on actions in a concise, friendly and professional way.
• Collaborative:
  you enjoy being part of a small, distributed team and building strong relationships across roles and contexts.
• Tech-savvy:
  you're confident using tools like Notion, Google Workspace, Slack and CRMs, and curious about finding smarter ways to work.

Practicalities

• Location:
  Tasmania or remote within the AEST timezone
• Reports to:
  Chief of Staff
• Contract:
  Full time
• Salary range:
  $80,000 - $90,000 plus super, commensurate with experience
• Travel:
  Occasional travel to Tasmania (if not based here)

Applications close 12 November