Administrator / Office & HR Support – Full Time

6 days ago

Moorabbin VIC, Australia Grove Group Full time $55,000 - $70,000 per year

Location: Moorabbin, VIC

About Vacupack:

Vacupack is a fast-growing food packaging manufacturer whose products are on supermarket shelves across Australia. We proudly partner with some of the world's largest food producers, delivering innovative and reliable packaging solutions.

The Role:

As our business continues to expand, we're seeking a motivated, detail-oriented Administrator to support operations, HR, and coordination activities. This role has grown significantly in scope and now sits at the centre of keeping our organisation running smoothly.

Key Responsibilities:

  • Coordinate recruitment activities (advertising, shortlisting, scheduling interviews, rejection letters).
  • Manage onboarding for interns and employees: induction invites, site tours, compliance paperwork, police/visa/license checks, quizzes, and follow-ups.
  • Organise monthly management meetings: slides formatting, distribution, catering, and posting presentations.
  • Maintain HR systems (Humanity, VisitUS, Yodeck): leave management, reporting, employee set-ups, removals, and periodic access/code reviews.
  • Arrange company events: monthly lunches, team activities, birthdays, Christmas party, and customer visits.
  • Handle administrative support such as credit card statements, travel bookings, post office runs, contractor coordination, and purchasing.
  • Support QA department with training schedules, audit preparation, induction materials, and documentation.
  • Manage internal communications: Teams announcements, flyers, Yodeck displays, guest signage.
  • Support general site organisation: display stands, cabinets, shelving, signage, vending machine, 5S office checks.

What We're Looking For:

  • Highly organised with excellent attention to detail and prioritisation skills.
  • Strong written and verbal communication.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint) with confidence to learn new systems.
  • Able to handle confidential information with integrity.
  • Professional, reliable, and able to work independently.
  • A "can-do" mindset, innovative and proactive.
  • Comfortable balancing multiple tasks and deadlines.

What We Offer:

  • Competitive full-time salary package.
  • A collaborative, supportive workplace with exposure to all parts of the business.
  • Opportunities to develop and grow alongside the company.
  • A role where your work makes a visible impact every day.

Job Types: Part-time, Casual

Pay: $26.00 per hour

Application Question(s):

  • Do you currently hold full-time, unrestricted work rights in Australia for at least the next 3 years?"
  • Do you live in Melbourne?

Education:

  • Diploma (Preferred)

Experience:

  • work in Australia: 1 year (Preferred)

Work Location: In person

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