Finance and Administration Manager

Finance and Administration Manager, BNB Made Easy

Overview:

• The Finance and Administration Manager is a key leadership role at BNB Made Easy, responsible for overseeing and optimising the company's financial, administrative, and revenue operations. This role ensures efficiency, accuracy, and compliance across all financial and administrative functions while supporting strategic decision-making. You will play a pivotal part in driving business performance, maintaining operational excellence, and enabling sustainable growth.

Flexibility, Culture & Career Development

• At BNB Made Easy, we value a positive, collaborative workplace where your contributions make a real impact. We support flexible work arrangements where possible and foster a culture of open communication, professional growth, and celebrating team successes. As a rapidly growing company, we offer opportunities for career development and advancement for staff who demonstrate impact, initiative, and meaningful contributions.

Training & Development

• We provide full training and ongoing support to ensure you have the skills and knowledge to succeed in this role. Whether you are new to certain systems or processes, or looking to grow your expertise, we're committed to helping you develop professionally while making an impact.

Key Responsibilities:

1. Finance Management:

2. Communicate with all stakeholders regarding financial matters.

3. Manage accounts receivable and payable processes.
4. Manage staff expense accounts, monitoring and reconciling spending.
5. Ensure all client chargebacks are processed against staff spending, time tracking, and inventory usage.
6. Manage internal purchase requests processes.

7. Trust Account:

8. Ensure compliance with trust account regulations and coordinate disbursements.

9. We will provide comprehensive training in trust account management for successful candidates.
10. Review bookings for accuracy with a customer-centric approach prior to disbursement.
11. Prepare trust account reports and statements for senior management review.
12. Liaise with accounting team to ensure up-to-date reconciliation processes.
13. Support trust account audits to maintain transparency and compliance.

14. Budgeting, Reporting, and Revenue Optimisation:

15. Prepare, maintain, and monitor budgets in collaboration with the executive team.

16. Analyse business performance, costings, and revenue trends to inform financial strategy.
17. Identify opportunities for revenue growth and operational improvements.
18. Provide actionable recommendations to optimise expenditure and maximise financial outcomes.

19. Administration and HR Processes:

20. Oversee payroll, leave, and scheduling processes to ensure accuracy and timeliness.

21. Manage employee milestones, including onboarding, birthdays, mandatory training, performance reviews, and work anniversaries.
22. Administer company registrations, compliance obligations, and insurance renewals.
23. Support staff and customers with finance-related queries and provide guidance on internal processes.

24. Record Keeping and Filing:

25. Maintain accurate, consistent, and compliant company-wide record-keeping processes.

26. Ensure the confidentiality and security of sensitive company data in both physical and digital formats.
27. Implement and monitor systems that enhance operational efficiency and adherence to legal and regulatory requirements.

Key Skills and Attributes

• Strong analytical, organisational, and problem-solving skills with high attention to detail.
• Proactive approach to managing resources and improving processes.
• Excellent communication skills with the ability to liaise effectively across teams and stakeholders.
• Ability to balance operational execution with strategic thinking and decision-making.
• Leadership and mentoring capability to guide and support staff.

Applications:

• To apply, please submit an application via Seek, including a Resume and Cover Letter highlighting your suitability for this position.
• Only short-listed applicants will be contacted.
• Interviews will commence as soon as possible.