Clinic Administration Assistant

1 week ago

Darwin, Northern Territory, Australia Stepping Stones in Life Therapy Service Full time $40,000 - $60,000 per year
About the Role

An exciting opportunity awaits for a dedicated Clinic Administration Assistant to join our award-winning multidisciplinary allied health team delivering services across the Northern Territory.

This full-time role (8am starts, 1-hour lunch breaks, 5 weeks annual leave, and 1 RDO per month) offers variety and purpose — supporting therapists and helping our clinic run smoothly while contributing to meaningful work in our community.

Key responsibilities include:

  • Reception and general administrative duties
  • Outlook calendar management for all therapists
  • Processing Medicare claims and payments
  • Results management and data input
  • Administering health questionnaires and intake paperwork
  • Processing referrals and liaising with key stakeholders
  • Supporting clinicians during home visits and remote travel (as required)

About You

We are seeking someone who is passionate about delivering high-quality service, confident using computers, and looking to grow with us long-term in this role.

You will be well organised, with strong administration and customer service skills, and demonstrate:

  • Ability to work independently and autonomously
  • Initiative and problem-solving skills
  • An eye for detail
  • Excellent interpersonal communication

Essential requirements:

  • Previous experience in reception/admin roles and customer service
  • Experienced with Outlook Calendar
  • Proficient with typing
  • Proficiency in English (written and verbal)
  • Current OCHRE card
  • Current National Police Check (within the last 3 months)
  • Current First Aid Certificate
  • NDIS Worker Screener Check

Benefits
  • $1500 PD allowance + 5 days study leave
  • 1 RDO per month (FT only)
  • Quarterly team-building activities and professional development days
  • Weekly team lunches, annual Bali trip, and mental health days
  • Career progression opportunities
  • Exposure to diverse clinical services and travel to NT communities
  • Access to a confidential free Employee Assistance Program (EAP)
  • Be part of a supportive, friendly, multidisciplinary team

  • Medical Receptionist

    2 weeks ago

    Darwin, Northern Territory, Australia MedCentral GP Clinic Full time $60,000 - $80,000 per year

    About MedCentral GP ClinicAt MedCentral GP Clinic, we are committed to providing high-quality healthcare with a patient-centered approach. Our team of dedicated doctors, nurses, and support staff work together to create a welcoming and professional environment. We are looking for a Medical Receptionist to join our front-desk team and be the first point of...

  • Administration Assistant

    1 week ago

    Darwin, Northern Territory, Australia Starting Point Psychology Full time $104,000 - $130,878 per year

    About UsStarting Point Psychology is an inclusive private practice based in Palmerston, dedicated to providing high-quality, compassionate psychological services to our community. We are a supportive and professional team who value a warm and welcoming environment for both clients and staff.About the RoleWe are seeking a reliable and motivated Administration...

  • Administrative Coordinator

    2 weeks ago

    Darwin, Northern Territory, Australia NT Health Full time $60,000 - $80,000 per year

    Job descriptionAgency Department of Health Work unit Clinical Information Systems GovernanceJob title Administrative Coordinator Designation Administrative Officer 4Job type Full time Duration OngoingSalary $75,091 - $85,611 Location DarwinPosition number 48546 RTF Closing 11/09/2025Contact officer Fiona Wake on or About the agency Apply online APPLICATIONS...

  • Assistant Director, Clinical Costing and Engagement

    2 weeks ago

    Darwin, Northern Territory, Australia NT Health Full time $128,551 - $143,611 per year

    Job descriptionAgency Department of Health Work unit Finance and Health Information ServicesJob title Assistant Director, Clinical Costing and Designation Senior Administrative Officer 1EngagementJob type Full time Duration OngoingSalary $128,551 - $143,611 Location DarwinPosition number 45645 RTF Closing 21/09/2025Contact officer Kirsty Annesley on or About...

  • Administrative Assistant

    1 week ago

    Darwin, Northern Territory, Australia Piper Ellis Lawyers Full time $45,000 - $65,000 per year

    This is your chance to become part of the friendly team at a general practice law firm in the Darwin CBD.The positionWe have a full-time position available for an administrative assistant / receptionist to assist our team of solicitors with the day-to-day handling of our clients' matters. This is a client facing role with duties including:· welcoming...

  • Clinical Simulation Technician – Dental Assistant

    3 days ago

    Darwin, Northern Territory, Australia Charles Darwin University Full time $73,502 - $84,914 per year

    Continuing, Part Time Appointment (0.2FTE)Professional Employee Level 5 – annual salary up to $84,914 paPlus 17% superannuation and 6 weeks annual leaveCasuarina CampusDeliver high-quality simulation and clinical learning experiences within CDU's Bachelor of Oral Health Therapy programAbout the PositionAs the Clinical Simulation Technician, you will play a...

  • Clinical Supervisor

    2 weeks ago

    Darwin, Northern Territory, Australia Everyday Independence Full time $100,000 - $105,641 per year

    Job title - Clinical Supervisor -Behaviour Support Practitioner Location - Darwin Employment Type -Full time or Part time (4 days per week)Salary - $105, ,641.20 per annum (inclusive of annual leave loading and superannuation)About Everyday IndependenceWith over 40 hubs across Australia, Everyday Independence is a dynamic allied health organisation committed...

  • Administration Assistant

    3 days ago

    Darwin, Northern Territory, Australia NT Government - Department of Education and Training Full time $66,773 - $71,746 per year

    Job descriptionAgency Department of Education and Training Work unit Quality Education and Care NTJob title Administration Assistant Designation Administrative Officer 3Job type Full time Duration Fixed to 31/01/2026Salary $66,773 - $71,746 Location DarwinPosition number 26400 RTF Closing 12/10/2025Contact officer Katy Brennan., Director Quality Education...

  • Administration Assistant

    2 weeks ago

    Darwin, Northern Territory, Australia CW People Pty Ltd Full time $60,000 - $80,000 per year

    CELOTTI WORKFORCE is seeking an experienced Administrator to join our clients growing team in Darwin, NT This role is ideal for someone with strong attention to detail, good communication skills, and the ability to manage multiple tasks in a fast-paced environment.Key Responsibilities: Accurately keying and processing docketsGeneral data entry and record...

  • Clinical Pharmacist

    2 weeks ago

    Darwin, Northern Territory, Australia NT Health Full time $90,204 - $107,554 per year

    Job descriptionAgency Department of Health Work unit Prison HealthJob title Clinical Pharmacist Designation Professional 2Job type Full time Duration Fixed for 2 yearsSalary $90,204 - $107,554 Location Darwin, PalmerstonPosition number RTF Closing 09/09/2025Contact officer Karl Staben, A/Senior Clinical Pharmacist – Custodial Care on or About the agency...