Administration Officer

6 days ago

Lake Illawarra, New South Wales, Australia Mainteck Services Full time $60,000 - $80,000 per year

Are you a skilled administrator looking for a long-term part-time role? Mainteck Services is currently seeking a proactive and detail-oriented Administration Officer to join our Machine Shop team in a job-share capacity. This is a great opportunity to work with a respected engineering services provider while enjoying work-life balance.

About the Role

This is a permanent part-time position within our Machine Shop team, sharing responsibilities with another team member. You'll play a critical role in supporting workshop operations, including job registration, customer invoicing, purchasing, and timekeeping/payroll support.

The position will generally work two days per week and includes a requirement to provide additional coverage during your job-share partner's annual leave and other absences, as well as additional leave cover for our Slab Caster Workshop as required.

Key Responsibilities

  • Provide administration and reception support, including customer liaison
  • Register and track work in our business systems and prepare job traveller packs
  • Assist in preparing tenders, job quotations, and customer invoices
  • Assist in job costing, reconciliation and generating reports
  • Maintain timekeeping records and assist with payroll queries
  • Support purchasing activities, including ordering consumables and processing goods received
  • Maintain and update the roll database and personnel records
  • Provide backup to the Finance Manager for supplier payments
  • Maintain organised filing systems and manage mail collection (electronic and physical)
  • Provide leave cover for your job-share partner and our other site as required

About You

  • Proven admin experience, ideally in an industrial, workshop or manufacturing environment
  • Strong computer skills and experience using business/ERP systems
  • Bookkeeping or payroll experience is a plus
  • Highly organised with excellent attention to detail
  • A great communicator with a team-focused attitude
  • Comfortable working independently and in coordination with another job-share partner
  • Willing to be flexible to support team needs, especially during leave periods

What We Offer

  • Permanent part-time role
  • Job-share arrangement offering a supportive and balanced work environment
  • Opportunity to work with a respected local engineering business
  • Variety in day-to-day tasks – no two days are the same
  • Onsite parking and a friendly team culture

Apply now to join a collaborative team where your contribution truly makes a difference.

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