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Project Coordinator

14 hours ago

Brisbane, Queensland, Australia Aspirante Full time

Job Summary

We requires the services of an experienced Project Coordinator to support the

administrative delivery of digital initiatives. This includes management of activities to support program and project delivery across master schedule definition and maintenance, registers management, events and committee coordination, and governance obligations.

Key Responsibilities

- Contributing to planning, executing and monitoring project schedule, budgets,

resources, and overall strategy.

- Establish and monitor key project performance indicators. Contribute to the

effective management and monitoring of the Project in collaboration with the

Project Manager

- Analyse project data and produce insights to optimise project performance.

- Identify problems and shortfalls and propose solutions to address issues and

mitigate risks.

- Provide operational support including liaising with relevant stakeholders where

necessary.

- Prepare, review, and maintain project documentation and reports, including

presentations, meeting minutes and committee actions

- Collaborate with stakeholders to ensure the highest level of project delivery.

- Support project managers with artefacts and workspaces, updating relevant project registers regularly to support compliance reporting

- Monitor project progress and report status to Project team and stakeholders as required.

- Maintain project RAID registers using CORA (Project Portfolio Management

platform).

- Utilise tools such as MS Project, Teams, SharePoint and or similar software to assist in project coordination and scheduling.

- Coordinate invoices and purchase orders with financial resources and vendors to ensure smooth project delivery.

- Manage project risks by collating and presenting relevant information from the project risk register to relevant stakeholders

- Prepare governance material for project leaders and managers as required

- Provide support to the Stage Gate Review process, working closely with the Project Manager and PMO Analysts to ensure project successfully gate on time

- Manage document control process for the project to ensure information is stored correctly and in accordance with PMO.

- Provide a range of administrative services, including coordinating project and/or team meetings and preparing papers, to support project management delivery.

Skills and Experience

Essential:

- Education: A bachelor's degree in management, business, or a related field

- Experience: Minimum 3 years' experience as a Project Coordinator or similar role.

Highly Desirable

- Higher Education sector or Government experience