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Portfolio Administration Manager

2 weeks ago

Sydney, New South Wales, Australia Mirvac Full time $80,000 - $120,000 per year

Mirvac is a brand that creates and curates better experiences. We are more than developers or builders - we are visionaries, and our ability to see the world differently drives us to be bold, embrace innovation and diversity, and lead with optimism.

As creators of positive change, we see each new project as an opportunity to leave a lasting legacy, delivering enduring value for all Australians. We focus on sustainability, innovation, and shared value, to return benefits to our customers, partners, investors, and communities.

Join us as we work towards building the imagine nation.

At Mirvac, we know that it's our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.

Your opportunity

As a Portfolio Administration Manager, you will provide outstanding and consistent support to assets across the portfolio. To provide efficient support to the delivery of administrative tasks. Effectively managing key stakeholder relationships in providing a consistent service offering, delivering exceptionally memorable and rewarding experiences to our customers.

This is a 12 month parental leave contract.

Your responsibilities will include:

  • Ensuring the customer experience is encompassed in all aspects of the role.
  • Building collaborative relationships with asset teams, delivering a consistent service and attending meetings as required.
  • Responsible for data entry accuracy and documentation collection.
  • Achieving 100% accuracy of each asset's Tenancy Schedule.
  • Achieving > 95% data accuracy in Salesforce.
  • Performing monthly rent up and invoicing responsibilities for the assets.
  • Completing all lease outgoing adjustments/estimates and rent reviews for the assets in accordance with lease requirements and relevant state legislation.
  • Conduct and facilitate lease audits.
  • Production of lease related correspondence to tenants/operators and distribution to the asset teams where required.
  • Assisting the asset teams with Capex related processes.
  • Raising work and purchase orders for the assets.
  • Matching supplier invoices for review, approval and payment for the assets.
  • Manage daily receipting and assist with debt collection for assets.
  • Assisting with month-end procedures in accordance with the finance timetable.
  • Driving improvements and maximising efficiency of administration related procedures.
  • Working collaboratively with national teams to deliver divisional initiatives, and contributing to the implementation of the strategy.
  • Adhere to internal reporting deadlines and provide accurate and high-quality outputs, and quick responses to requests.
  • Assisting with any projects, or undertaking additional duties as reasonably required.
  • Drive engagement with various internal stakeholders to gather functional business requirements.
  • Working collaboratively within teams and across Mirvac divisions, and sharing learnings with employees and leveraging their experience.
  • Assisting with any projects, or undertaking additional duties as reasonably required.

Your point of difference

  • 2+ years' experience in relevant property related role
  • Previous experience in the property industry is highly desirable.
  • Demonstrated account reconciliation and administration experience are highly desirable.
  • A proactive and self-motivated approach with the ability to solve problems, improve system and procedural efficiency.
  • A team player attitude with the ability to work independently or as part of a team, multitask and adapt to change, and a willingness to be flexible;
  • Exceptional administration, time management and organisation skills with strong attention to detail.
  • A collaborative, professional and empathetic approach to dealing with all stakeholders.
  • Exceptional interpersonal and communication skills and confidence in liaising with people at all levels
  • Ability to maintain confidentiality and discretion in relation to asset information.
  • A willingness to learn and provide an innovative approach.
  • High level of IT proficiency is required.
  • A strong understanding of relevant legislation and the legal obligations of the asset

All of these attributes are preferred, if you think you may be the right fit for the role please still apply.