Admin & Customer Care Officer

2 days ago

Sutherland NSW, Australia Little Village Therapy Full time $51,373 - $83,068 per year

Location: Sutherland Shire (NSW)

Hours: Part-time / Full-time options

About Us

Little Village Therapy is a neuro-affirming, trauma-informed, play-obsessed paediatric occupational therapy clinic supporting children and their families to grow, connect, and thrive.

Our team is known for our warmth, humour, and 5-star client experience from the first hello to the final high-five.

We're now looking for a Customer Care Officer to join our village someone who loves people, brings calm to chaos, and finds joy in creating order, connection, and beautiful systems that help families feel seen and supported.

About the Role

As our Admin & Customer Care Officer, you'll be the friendly face and calm voice that welcomes families into our world. You'll support the daily flow of the clinic, ensuring every client feels cared for and every therapist can do their best work.

Your days will include:

  • Greeting families, answering calls, and managing client enquiries with warmth and professionalism.
  • Coordinating appointments, onboarding new families, and maintaining accurate records in our practice-management system (Splose experience a plus).
  • Assisting with invoicing, payments, and NDIS service agreements.
  • Supporting the team with scheduling, reports, and communications.
  • Creating small moments of magic for families – because we believe the little things matter.
  • Keeping the clinic space running smoothly and beautifully (yes, snacks included).

Who You Are

You'll fit right in if you are:

  • Warm, friendly, and empathetic – you love helping people and make others feel at ease.
  • Organised & proactive – you notice the details and get things done before being asked.
  • Adaptable – you can juggle multiple tasks without losing your smile.
  • Tech-savvy – comfortable with digital systems and always keen to learn.
  • Aligned with our values – connection, play, and neuroaffirming care are at your core.

What We Offer

  • A supportive team that values growth, kindness, and cup-filling as much as productivity.
  • A beautiful clinic space that feels more like a community than a workplace.
  • Opportunities for professional development and career progression.
  • Flexible work options and genuine respect for work-life balance.
  • Regular team events, snack cupboards, and celebrations (big and small).

How to Apply

Send your CV and a short cover letter telling us:

  • What draws you to Little Village Therapy
  • The most important thing you believe families deserve when they reach out for support

Email your application to with the subject line "Admin & Customer Care Officer – Your Name"

Job Types: Full-time, Part-time

Pay: $51,372.59 – $83,067.96 per year

Work Authorisation:

  • Australia (Required)

Work Location: In person

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