Executive Project Assistant New

About Energy Exemplar

In an era where the world is rapidly advancing towards a cleaner future through decarbonization, Energy Exemplar's mission lies in 'Empowering Transformative Energy Decisions'. Founded in 1999 in Adelaide, Australia, our award-winning software portfolio encompassing the modeling and simulation platform PLEXOS, Aurora, and Adapt2, is trusted by innovative organizations across the globe. Through our technology and people, we strive to enable stakeholders from across the entire energy value chain to revolutionize the energy ecosystem and to collaboratively plan and execute for a sustainable energy future with unprecedented clarity, speed, and innovation.

Our impact is global and is being recognized across the industry. Some of our recent accolades include:

• SaaS Company of the Year – Global Business Tech Awards.
• Environmental Impact Award – E+E Leaders Awards.
• IPPAI (Independent Power Producers Association of India) Power Awards Winners
• Finalist: Platts Global Energy Awards – Grid Edge category
• Finalist: Reuters Global Energy Transition Awards – Technologies of Change
• Top 50 Marketing Team – Voted by the public at the ICON Awards.

How We Work

Energy Exemplar is growing fast around 30% year on year and, that growth is driven by how we work. We trust our team to deliver great results from wherever they work best, whether that's at home, in the office, or on the move.

We're a global team that values ownership, integrity, and innovation. You'll be supported to balance work and life in a way that works for you, and empowered to take initiative, solve problems, and make an impact, regardless of your background, location, or role.

Our four core values, Customer Success, One Global Team, Integrity & Ownership, and Innovation Excellence aren't just words. They show up in how we collaborate, how we solve, and how we grow together.

Position Overview

The Executive Assistant / Project Manager to the Chief People Officer (CPO) is a trusted strategic partner and critical enabler of the Performance & Culture function's global success. This hybrid role combines high-level executive support, program management, and operational excellence to ensure seamless execution of strategic initiatives across regions, functions, and stakeholders.

Confidentiality, trust, and professionalism are essential. The successful candidate will demonstrate exceptional judgment, precision, and proactivity — thriving in a fast-paced, global environment that demands agility, structure, and foresight. Operating as the right hand to the CPO, this individual ensures clarity, focus, and follow-through while continuously seeking opportunities to enhance efficiency and impact, including through the thoughtful use of AI and automation.

Key Responsibilities

Executive Partnership & Support

• Provide proactive, high-quality support to the Chief People Officer, including complex calendar management across global time zones and multiple stakeholder groups, anticipating conflicts and ensuring strategic prioritization.

• Manage international travel, meeting logistics, and event coordination with accuracy, efficiency, and foresight.

• Prepare, edit, and manage executive-level communications, presentations, and reports that reflect exceptional attention to detail, tone, and accuracy.

• Serve as a trusted confidant, managing sensitive information and conversations with the highest levels of discretion and integrity.

• Anticipate the CPO's needs, acting with initiative and independence to resolve challenges before they arise.

Program and Project Leadership

• Value Creation Initiatives (VCI):
  
  Lead all VCI reporting and planning activities within a PMO framework — tracking deliverables, dependencies, and progress across global Performance & Culture initiatives.

• Inclusivity Program:
  
  Drive the global Inclusivity program, coordinating stakeholders, tracking progress, and ensuring measurable outcomes aligned with organizational priorities.

• Vista Reporting:
  
  Collaborate with the Global Performance & Culture Team to prepare and manage all Vista reporting deliverables, ensuring accuracy, completeness, and timely submission.

• Board Reporting:
  
  Own and manage the delivery of Performance & Culture content for quarterly Board meetings, ensuring precision, alignment, and delivery against deadlines.

• Lead or support additional strategic projects on behalf of the CPO, ensuring structure, accountability, and consistent execution excellence.

Operational Excellence, Continuous Improvement & AI Enablement

• Maintain disciplined operating rhythms for the CPO and the Performance & Culture Leadership Team, ensuring transparency, alignment, and progress tracking across time zones.

• Identify and implement continuous improvement opportunities across processes, workflows, and reporting frameworks to enhance team efficiency and clarity.

• Leverage AI tools and emerging technologies to solve complex problems, streamline administrative tasks, improve reporting accuracy, and support data-driven decision-making.

• Create and manage tools, templates, and systems that enhance visibility, communication flow, and operational consistency across the global Performance & Culture function.

• Drive a culture of accountability and excellence by modeling proactive follow-through and results-oriented execution.

Key Competencies and Attributes

• Confidentiality & Trust: Maintains impeccable discretion and integrity at all times.

• Proactivity: Anticipates needs, takes initiative, and identifies improvements before being asked.

• Calendar Mastery: Expertly manages complex, multi-stakeholder global scheduling with foresight and precision.

• Resilience: Performs effectively under pressure, adapting to changing priorities and ambiguity.

• Global Mindset: Navigates international teams and cultural nuances with empathy and understanding.

• Attention to Detail: Produces consistently accurate, polished, and professional deliverables.

• Continuous Improvement: Constantly seeks smarter, more efficient ways to operate and deliver impact.

• AI & Technology Fluency: Comfortable using AI and digital tools to drive efficiency and problem-solving.

• Operational Rigor: Brings structure, process discipline, and accountability to all work.

• Collaboration: Builds strong, trusted relationships across functions, levels, and geographies.

• Follow-Through: Ensures every task and commitment is completed to the highest standard.

Qualifications

• Bachelor's degree or equivalent professional experience.

• 7+ years supporting senior executives or managing projects in a global, high-growth, or private equity-backed environment.

• Demonstrated experience managing complex global calendars and multi-stakeholder communications.

• Proven ability to maintain confidentiality and exercise sound judgment in sensitive matters.

• Strong project management and reporting experience, ideally in a PMO or transformation environment.

• Advanced proficiency with Microsoft 365, Teams, PowerPoint, Excel, and project management tools.

• Experience leveraging AI and digital productivity tools to improve workflows is highly desirable.

• Prior exposure to a global Performance & Culture, HR, or business transformation function is an advantage.

Energy Exemplar is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. We welcome applications from people of all backgrounds, experiences, identities, and abilities. Please let us know if you require accommodations at any stage of the recruitment process—we're here to support you in showcasing your full potential.

Energy Exemplar respects your privacy and is committed to protecting the personal data you share during the recruitment process. This Candidate Privacy Noticeexplains how we collect, use, and protect your personal information when you apply for a role with us.