Fleet Controller

Freo Group Pty Ltd

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you'll be doing things that matter, leading at every level, and winning a better way. We're committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone's empowered to be their best.

Join Our Team: At Freo Group, we're committed to promoting community participation, health and safety excellence, and environmental responsibility. With a prestigious client portfolio that includes industry giants like BHP, BMA, Glencore, Rio Tinto, South32, Newmont, Santos and Alcoa, Freo Group offers unparalleled opportunities for professional growth and development.

About the Role:

We're currently seeking an experienced Fleet Controller to join our team on a full time basis located in Darwin, NT – therefore you MUST be a Darwin local for this position.

As a Fleet Controller, you will play a crucial role in overseeing the operational coordination of our fleet, ensuring all equipment is deployed efficiently and safely in accordance with client requirements and company procedures.

This position is Monday to Saturday including up to 55 hr weeks.

You will be responsible for, but not be limited to:

• Answer incoming calls and record bookings accurately using the Job Enquiry Sheet, adhering to work instructions for machinery and labour hire.
• Collaborate closely with the Operations Administrator to reconcile dockets and ensure accurate record-keeping.
• Coordinate with the Workshop Manager to schedule and oversee servicing of all plant and equipment based on workshop schedules and processes.
• Maintain supplier lists for subcontractors and cross hires, ensuring compliance with contractual obligations.
• Update and manage crane paperwork and maintain a daily booking sheet, scheduling work effectively.
• Generate job numbers in the accounting system and record them on the daily booking sheet at the time of order.
• Obtain purchase order numbers from customers or provide justification in the booking sheet where applicable.
• Process and schedule client orders, assigning operators including drivers and riggers to jobs as required.
• Assess job requirements for site inspections or supervision and facilitate as necessary.
• Resolve operational issues raised by operators promptly and efficiently.
• Maintain a register of all work docket books in the controller's office and authorize payment of cross hire invoices.
• Crosscheck dockets against timesheets to ensure accurate allocation of hours and costs.
• Collaborate with HR to maintain skills and induction matrices, advising on outdated information as necessary.
• Purchase goods, services, and arrange cross hires in accordance with Freo Group's purchasing procedures if authorized.
• Initiate and assist in resolving Discrepancy and Incident reports in line with QA/QC/Safety procedures.
• Attend team meetings and liaise with HR to ensure sufficient qualified operators are available.
• Log and report lost opportunities and jobs to the manager or appointed representative.
• Perform other duties as assigned by the Operations Manager or supervisors.
• Provide excellent reception and client liaison, including after-hours support as agreed with the manager.
• Prepare and manage administrative tasks such as billing system dockets and pre-start checks for maintenance reviews.

Essential minimum criteria:

• Experience in a similar role, significant knowledge of cranes, plant and heavy machinery.
• Experience in administration, project management or team coordination is highly regarded.
• Sound communication skills, computer literacy, problem-solving skills, management skills and ability to manage people
• Knowledge of QA/QC procedures
• NT Drivers licence - preferred
• National Police Clearance – within 12 months old, or the ability to obtain
• Ability to complete a full pre-employment medical including drug and alcohol screening
• Must be Australian Citizen or hold valid right to work in Australia and reside in the NT

What's on Offer:

• Competitive remuneration, joining Freo Group embarks you on a journey with career development in a truly national organization.
• Fully maintained company vehicle. laptop and phone.
• Reward recognition programme.
• Freo Group is an equal opportunity employer, who are committed too developing its employees so they are capable of sustained, high quality performance and increased job satisfaction.
• We are committed to providing a safe workplace and ensuring every employee goes home safe to their family. Freo Group maintains a zero tolerance to drugs & alcohol.

How to Apply:

Please use the 'APPLY NOW' link and follow the application process. We appreciate the time and effort all applicants take whilst applying for one of our sought-after roles and we shall respond to each suitable application as soon as we can.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.