Operating Theatre Administration Support Officer

3 days ago


Darwin, Northern Territory, Australia NT Health Full time $66,773 - $71,746 per year

Job description

Agency Department of Health Work unit Surgery and Critical Care

Job title Operating Theatre Administration Support Officer Designation Administrative Officer 3

Job type Full time Duration Ongoing

Salary $66,773 - $71,746 Location Darwin

Position number 43175 RTF Closing 13/10/2025

Contact officer Elizabeth Ganley on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or

job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go

to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go

to the OCPE website.

Primary objective

Provide administrative and secretarial services to Health Professionals within the Operating Theatre complex including to

supporting the flow of the emergency surgery list, liaising with ward staff re patient requirements for emergency surgery and

completing timely data entry to reflect real time allocations of patients. Ensure accurate data input into internal electronic patient

management systems in relation to surgical procedures undertaken within the unit.

Key duties and responsibilities

1. Provide a high standard of administrative services to the Operating Theatre and CSD staff while maintaining strict

confidentiality.

2. Organise and provide high level administrative support for meetings including agenda preparation, agenda paper management,

minute taking, calendars and room bookings.

3. Screen and prioritise incoming verbal and written communications and prepare draft responses in an appropriate and timely

manner.

4. Maintain stationary stock levels within the operating theatre complex.

5. Coordinate the processing and inputting of data and datasets for the operating theatre complex. Generate statistical data

reports monthly and upon request.

6. Follow defined service quality standards, work health and safety policies and procedures relating to the work being undertaken

in order to ensure high quality, safe services, and workplaces.

7. Provide high level administrative support including accurate data entry, filing, electronic records management and the

preparation and dissemination of correspondence.

Selection criteria

Essential

1. Demonstrated administrative experience, ability to organise and prioritise workload to meet deadlines.

2. Demonstrated ability to prepare written reports, record minutes of meetings with knowledge of medical terminology.

3. Demonstrated effective interpersonal communication and organisational skills of a high order, including an ability to work within

a team.

4. Awareness of and compliance with the management of highly confidential information.

5. Demonstrated knowledge and experience in the use of computer systems including word processing, spreadsheets, emails,

records management, database, and the ability to use or learn computerised hospital information systems.

6. Awareness of multicultural issues and an ability to interact effectively with people from diverse cultures.

Desirable

1. Experience in a hospital or health service environment.

2. Medical terminology or the ability to acquire or equivalent relevant experience.

Further information

Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice

and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history.

For immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with

blood or body substances), check with contact person for requirements.



  • Darwin, Northern Territory, Australia Department of Children and Families Full time

    OverviewPrimary Objective: Provide high quality and confidential administrative, reception and secretarial support to the operational offices and leadership group within the Greater Darwin Region, Department of Children and Families in the provision of regional corporate support services.Role DetailsVacancy Number: 002378Agency: Department of Children and...


  • Darwin, Northern Territory, Australia Department of Children and Families Full time

    OverviewPrimary Objective: Provide high quality and confidential administrative, reception and secretarial support to the operational offices and leadership group within the Greater Darwin Region, Department of Children and Families in the provision of regional corporate support services.Role DetailsVacancy Number: 002378Agency: Department of Children and...


  • Darwin, Northern Territory, Australia Hope Ability Full time $60,000 - $80,000 per year

    Administration & Office SupportWho We Are:Hope Ability is a registered NDIS service provider which offers assistance to individuals with disabilities, helping them achieve their goals and attain independence in their daily lives. We provide necessary support in various settings, such as SIL, Respite, employment, and secured care.About the Position:The...


  • Darwin, Northern Territory, Australia Club Assist Pty Full time

    Roadside Operational Support AdministratorLocation: Berrimah Office (part-time)Hours: 25 hours per week between 8:00 am and 4:00 pm, Monday to Friday.Our Operations and Roadside team are an integral part of our business. The Roadside Operational Support Administrator is a key member of our team, partnering with key stakeholders to deliver administrative...


  • Darwin, Northern Territory, Australia Club Assist Pty Full time

    Roadside Operational Support AdministratorLocation: Berrimah Office (part-time)Hours: 25 hours per week between 8:00 am and 4:00 pm, Monday to Friday.Our Operations and Roadside team are an integral part of our business. The Roadside Operational Support Administrator is a key member of our team, partnering with key stakeholders to deliver administrative...


  • Darwin, Northern Territory, Australia Matic Transport Australia Pty Ltd Full time $60,000 - $80,000 per year

    Operations Admin Support Officer – DarwinMatic TransportMatic Group is a progressive, diversified logistics company with depots located throughout Australia. Committed to safety, we take pride in our exemplary performance and continual focus on developing safety initiatives. Matic Group is a market leader in transport service solutions and draws its...


  • Darwin, Northern Territory, Australia AIRWAY LOGISTICS PTY LTD Full time $60,000 - $90,000 per year

    Are you an organised and detail-oriented professional looking to build your career in logistics and client services? Join a dynamic, fast-paced team where your administrative skills and operational support will play a key role behind the scenes. This is a fulltime position, with flexible working hours available. For the right candidate, this role can also...


  • Darwin, Northern Territory, Australia Airducter Full time $45,000 - $60,000 per year

    About the role This is an exciting opportunity to join the dynamic team at Airducter as Administration Support. In this full-time position based in Berrimah, NT, you will play a key role in providing efficient and organised administrative support to ensure the smooth running of the office.What you'll be doingManage calendars, schedule meetings and...


  • Darwin, Northern Territory, Australia Fox Education Full time $60,000 - $80,000 per year

    The Administration Officer will play a crucial role in supporting the daily operations of Fox Education. You will be responsible for ensuring smooth administrative processes, managing communications, and providing excellent customer service to students and staff alike.This role involves a variety of tasks including scheduling, data entry, maintaining...


  • Darwin, Northern Territory, Australia Fox Education Full time $45,000 - $60,000 per year

    The Administration Officer will play a crucial role in supporting the daily operations of Fox Education. You will be responsible for ensuring smooth administrative processes, managing communications, and providing excellent customer service to students and staff alike.This role involves a variety of tasks including scheduling, data entry, maintaining...