Administration & Office Support

6 days ago

Darwin, Northern Territory, Australia Hope Ability Full time $60,000 - $80,000 per year

Administration & Office Support

Who We Are:

Hope Ability is a registered NDIS service provider which offers assistance to individuals with disabilities, helping them achieve their goals and attain independence in their daily lives. We provide necessary support in various settings, such as SIL, Respite, employment, and secured care.

About the Position:

The Administration Support role is crucial in providing high-quality, professional, and integrated support services to our participants. As the Administration Support, you will be responsible for ensuring the smooth delivery of our services. Your role will play a pivotal part in effectively managing our business operations and ensuring our clients have an exceptional experience. Your responsibilities will encompass a wide range of administrative tasks, including:

  • Acting as the primary point of contact for internal and external stakeholders through phone, email, and in-person interactions.
  • Managing conflicting requests, concerns, and inquiries.
  • Ensuring data integrity and accuracy across multiple information systems, including care planning, finance, rostering, and human resources.
  • Assisting with recruitment, hiring, and onboarding.
  • Utilizing advanced skills in mainstream software, including the Microsoft Office Suite and database applications.
  • Coordinating and managing the day-to-day operations of our disability programs.
  • Collaborating with families and other stakeholders to develop and coordinate clients' care plans.
  • Maintaining participant records and providing regular updates on progress through weekly, monthly, or quarterly reports.
  • Assisting senior staff with special projects and initiatives, as required.

What We Offer:

  • Competitive salary
  • A healthy work-life balance
  • Learning and development opportunities to enhance your success
  • Most importantly, a role where you can witness the positive impact you make.

Essential Criteria:

To be considered for this position, you should meet the following requirements:

  • Excellent communication and well-developed interpersonal skills.
  • Strong planning skills with the ability to organize, prioritize, and manage time effectively.
  • Experience in an Aged Care or Disability environment in a community setting is desirable.
  • Ability to communicate effectively with management, support workers, service providers, and clients.
  • Attention to detail and thoroughness in completing tasks, with the ability to follow systems and processes.
  • Professionalism and the ability to work in a team environment.
  • Respect for clients' rights to maintain their own lifestyle, culture, and religion.
  • Proficiency in MS Office, including Outlook, Word, and Excel.
  • Advanced proficiency in MS Office Suite, particularly Excel for data analysis, plus experience with database management systems
  • Minimum 2 years of administrative experience in a professional office environment
  • Australian work rights and ability to obtain NDIS Workers Check and Ochre Card
  • Current Australian driver's licence with access to reliable transport for community visits

Apply Today:

To apply online, please click on the appropriate link. Please note that successful applicants for positions at Hope Ability must undergo the NDIS Workers Check and Ochre Card checks. Additionally, possessing a Certificate IV in Business (Administration) and/or relevant industry experience is desirable

  • Administration Officer

    13 hours ago

    Darwin, Northern Territory, Australia Fox Education Full time $60,000 - $80,000 per year

    The Administration Officer will play a crucial role in supporting the daily operations of Fox Education. You will be responsible for ensuring smooth administrative processes, managing communications, and providing excellent customer service to students and staff alike.This role involves a variety of tasks including scheduling, data entry, maintaining...

  • Administration Officer

    13 hours ago

    Darwin, Northern Territory, Australia Fox Education Full time $45,000 - $60,000 per year

    The Administration Officer will play a crucial role in supporting the daily operations of Fox Education. You will be responsible for ensuring smooth administrative processes, managing communications, and providing excellent customer service to students and staff alike.This role involves a variety of tasks including scheduling, data entry, maintaining...

  • Operating Theatre Administration Support Officer

    11 hours ago

    Darwin, Northern Territory, Australia NT Health Full time $66,773 - $71,746 per year

    Job descriptionAgency Department of Health Work unit Surgery and Critical CareJob title Operating Theatre Administration Support Officer Designation Administrative Officer 3Job type Full time Duration OngoingSalary $66,773 - $71,746 Location DarwinPosition number 43175 RTF Closing 13/10/2025Contact officer Elizabeth Ganley on or About the agency Apply online...

  • Administration Officer

    4 days ago

    Darwin, Northern Territory, Australia NT Government - Department of Education and Training Full time $60,000 - $90,000 per year

    Job descriptionAgency Department of Education and Training Work unit Top End School of Flexible LearningTivendale CampusJob title Administration Officer Designation Administrative Officer 4 96%Job type Full time Duration OngoingSalary $72,087 - $82,187 Location DarwinPosition number 47558 RTF Closing 02/11/2025Contact officer Samuel Woods on or About the...

  • Administration and Office Coordinator

    14 hours ago

    Darwin, Northern Territory, Australia Somerville Community Services Full time

    About Somerville Community ServicesSomerville is a for-purpose, community-based organisation that has supported Territorians for over 50 years. We specialise in high-quality disability services that empower people to live the life they choose. As a registered NDIS provider, we deliver individualised support across the Northern Territory, with a focus on...

  • Administration and Office Coordinator

    6 days ago

    Darwin, Northern Territory, Australia Somerville Community Services Full time $100,000 - $105,000 per year

    $100k - $105k + super + salary packagingAbout Somerville Community ServicesSomerville is a for-purpose, community-based organisation that has supported Territorians for over 50 years. We specialise in high-quality disability services that empower people to live the life they choose. As a registered NDIS provider, we deliver individualised support across the...

  • Division Administration Officer

    16 hours ago

    Darwin, Northern Territory, Australia NT Health Full time $75,091 - $85,011 per year

    Job descriptionAgency Department of Health Work unit Division of MedicineJob title Division Administration Officer Designation Administrative Officer 4Job type Full time Duration Fixed to 22/01/2027Salary $75,091 - $85,611 Location DarwinPosition number 25862 RTF Closing 14/10/2025Contact officer Vanessa Thompson, Manager on or About the agency Apply online...

  • Administration Officer

    11 hours ago

    Darwin, Northern Territory, Australia Across Country Construction Pty Ltd Full time $60,000 - $80,000 per year

    Administration Officer | Part-TimeAcross Country Construction Pty Ltd | Northern Territory Remote Projects | Construction Industry | Flexible HoursJoin a High-Impact Construction Team Doing Big Things Across the Top EndWe are Across Country Construction - a fast-growing, family-owned company delivering high-quality projects across Darwin, in remote...

  • Administration / Front of Office

    6 days ago

    Darwin, Northern Territory, Australia Hubber Legal Full time $60,000 - $80,000 per year

    Legal Administration Assistant / Front of OfficeBoutique Criminal & Family Law Firm | Darwin NT | Full-Time | Immediate StartAbout the FirmJoin a respected boutique criminal and family law firm based in Darwin, known for its professionalism, supportive team culture, and dedication to client service. We provide expert legal representation while maintaining a...

  • Administration Support Worker

    13 hours ago

    Darwin, Northern Territory, Australia SAL Consulting ELMO Full time $40,000 - $60,000 per year

    Description ABOUT THE ROLE:We are looking for a vibrant Administration Support Worker to join our team of professionals. You will be a problem solver, someone who is proactive, energetic and organised. As an Administration Support Worker at SAL Consulting you will play an important role in supporting our Practitioners and Operations Team with administrative...