Payroll Advisor

We are currently seeking a Payroll Advisor to join our team at the National Heavy Vehicle Regulator (NHVR) in Newstead. This is an exciting opportunity to work in a dynamic and supportive environment within a small, dedicated team of three staff members.

You will play a key role in managing NHVR's outsourced payroll function, supporting the administration of three separate pay calendars per fortnight for a workforce of 1,000 employees, ensuring compliance with both enterprise agreements and common law contracts. This role is ideal for someone with a keen eye for detail, a positive attitude, and a passion for continuous improvement.

What You'll Be Doing

As the Payroll Advisor, you will be responsible for mitigating payroll process risks and ensuring data accuracy and governance in our outsourced payroll model.

Primary Objectives

• Ensure accurate employee data for payroll processing.
• Provide governance oversight of NHVR's outsourced payroll provider.
• Administer internal payroll-related processes and support employees.
• Deliver accurate data for monthly, quarterly, and year-end reporting.

Key Responsibilities

• Promote a safe work environment in line with WHS policies.
• Manage NHVR's responsibilities within the outsourced payroll model across three pay calendars.
• Validate employee profiles during onboarding and ensure timely offboarding.
• Administer regular payroll activities: leave, superannuation, allowances, increments, and agreement updates.
• Review pay runs to ensure timesheet compliance and pay accuracy.
• Handle payroll queries from managers and employees.
• Audit banking processes and general ledger payments.
• Ensure compliance with all legislative requirements (PAYG, Payroll Tax, Super).
• Maintain up-to-date payroll records and manage the provider's service against SLAs.
• Reconcile payroll and resolve discrepancies.
• Support audits and maintain records in line with legislative obligations.
• Close out non-compliant timesheets with internal teams and the provider.

What You'll Bring

• Strong communication and stakeholder engagement skills.
• Ability to work collaboratively within a Centre of Excellence model.
• High attention to detail and accuracy.
• Sound numeracy and analytical skills.
• Experience working with outsourced payroll providers, enterprise agreements, and common law contracts.

Why join us

The National Heavy Vehicle Regulator (NHVR) commenced operations in 2013 as the national entity responsible for regulating all vehicles in Australia over 4.5 tonnes gross vehicle mass. The NHVR minimises the compliance burden on the heavy vehicle transport industry, reduces duplication and inconsistences across state and territory borders, and ultimately for the heavy vehicle business with government in Australia.

We are headquartered in Brisbane and employ more than 1000 people across the ACT, New South Wales, Queensland, South Australia, Tasmania and Victoria.

We Offer

• Options for monthly or fortnightly rostered day off.
• Additional paid leave over Christmas closure.
• Hybrid working environment – up to 2 days from home.
• Up to15.25% superannuation through a co-contribution scheme
• Leave loading 17.5%
• Wellbeing programs – discounted fitness through Fitness Passport, Discount health insurance, flu vaccine, financial programs including discounted banking products, finance information sessions.
• Salary packaging options including novated lease.
• Discounted IT products including Microsoft and free family password security plan.
• Ongoing training and professional development support
• Application Process

Please apply with your CV and cover letter addressing the essential requirements of the role.

Applications close: 5.00pm 29 October2024 (applications may close earlier than the listed closing date if suitable candidate/s are identified prior).

If you have any questions, please don't hesitate to contact the NHVR recruitment team on

Successful applicants will be required to complete standard pre-employment checks including a national police and work rights check.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.