Administration Officer

• Role title: Administration Officer 

• Role type: Maximum Term Part- Time (8.5 hours/week) until August 2026

• Role grade: Administration Officer Level 3, Year 1-2

• Department and location: Chronic and Complex Care/Coordinated Care, St Vincent's Hospital, Darlinghurst

• Salary: $68, $70,468.73(pro-rata) + super. 

Better and fairer care.  Always.

We are St Vincent's Health Australia, Australia's largest not-for-profit provider of health and aged care services. 

Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs. 

About the role

• Deliver essential admin support to managers and clinical teams by preparing agendas, taking meeting minutes, managing correspondence, and ensuring smooth day-to-day operations.

• Act as secretary for SACs as required, including preparing documentation, coordinating meetings, and maintaining accurate records.

• Be the communication hub by handling inbound and outbound calls, managing enquiries, and providing exceptional frontline customer service.

• Keep things running smoothly by updating rosters, coordinating clinic cover, assisting with payroll queries, and supporting mandatory training compliance.

• Maintain accurate data and reporting by completing data entry, assisting with audits, preparing departmental reports, and supporting performance review processes.

• Support key projects and services by helping with patient appointment coordination, patient experience surveys, and administrative tasks for the HOPE platform.

About you

We are seeking a motivated and professional candidate who brings:

• Proven experience in administration, with the ability to manage multiple tasks and deadlines in a high-volume setting.

• Strong communication and customer service skills, delivering clear, professional, and friendly interactions at all times.

• A collaborative mindset, working effectively both independently and as part of a multidisciplinary team.

• Excellent organisational and time management skills, with the initiative to solve problems and prioritise competing demands.

• Confidence with technology, including email, Microsoft Office, and clinical information systems, along with a commitment to continuous learning and professional growth

Why work at St Vincent's?

• Join us on our mission to provide care to all, including the most at-risk people in our community

• Discounted access to many gyms for you and your family with Fitness Passport

• Access to discounted private health insurance with Medibank

• Access to a government salary sacrifice program.  Make a proportion of your salary tax-free

• Committed to financial support for educational development, scholarship programs, paid study leave

About the hospital

In this role you will be based at St Vincent's hospital, Darlinghurst.

• A busy inner-city hospital in a beautiful location

• Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches

• A place of expert clinical care for at-risk people

• Closely partnered with universities & affiliated research institutes, many of which are located on-campus

• Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health 

Sponsorship / work rights for Australia

Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Pre-employment checks

Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

How to apply

The closing date for applications is 05 September 2025

Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with the role.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

Respectfully, this role is not open to recruitment agencies.

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit or get in contact at

View Reconciliation Action Plan

View Code of Conduct