Property & Facilities Administration Assistant

5 days ago

Sunshine Coast, Australia Sundale Ltd Full time $60,000 - $80,000 per year

We're seeking a proactive and detail-oriented Administration Assistant to support our Property & Facilities team at our Burnside Support Office. This full-time role is offered as an 18-month fixed term contract, with an immediate start available. It's a great opportunity to contribute to the delivery of high-quality property and maintenance services across our aged care and retirement living communities.

About the Role

As the Property & Facilities Administration Assistant, you'll play a key role in coordinating schedules, managing documentation, and supporting compliance and capital works processes. You'll be the go-to person for rostering, purchasing, invoicing, and communication across departments.

Your responsibilities will include:

  • Provide day-to-day administrative support to the Property & Facilities team, including rostering, scheduling, and coordination of maintenance requests
  • Process purchase orders, invoices, reconciliations, and assist with budget tracking and capital requests
  • Liaise with site managers and team members regarding staffing, works queries, and documentation
  • Support audits, inspections, and compliance reporting, ensuring all documentation meets required standards

What You'll Bring

  • Proven experience in a customer-focused role, confidently engaging with both internal stakeholders and external residents or clients
  • Background in a service request management or call centre environment, with strong coordination and communication skills
  • Demonstrated ability to process purchase orders and accounts payable transactions within enterprise finance systems
  • Sound understanding of property and building maintenance operations, including service delivery and scheduling
  • Strong time management and attention to detail
  • Intermediate computer literacy and confident with systems
  • Excellent communication and customer service skills
  • Understanding of WHS and aged care legislation

Why Join Sundale?

At Sundale, we're committed to creating meaningful experiences and vibrant communities. You'll be part of a supportive team that values collaboration, continuous improvement, and genuine care.

We offer:

  • A purpose-driven workplace
  • Supportive leadership and team culture
  • Access to employee benefits and wellbeing initiatives

Additional Requirements

  • Current Police Check (or willingness to obtain)
  • Pre-employment medical assessment

Don't Miss Out We review applications as they come in, so apply early to increase your chances of securing this exciting opportunity. The position may be filled before the closing date, so don't wait—submit your application today

As part of the Sunshine Coast community since 1963, Sundale has a strong foundation and history that makes us proud. At Sundale, we are thrilled to support the local community and we strive to make a difference in people's lives every day. We empower our residents and care recipients so they can live the life they choose, within a caring and supportive community.

We are on an exciting journey focused on a new, modern future that will cater for the evolving needs of the community for decades to come.

For more information, please visit 

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