Personal Assistant

About John Holland

At John Holland, our purpose is simple, we transform lives with everything we do. We've always known at its heart infrastructure is about people — our customers, our employees, and the communities in which we work.

That's our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of a team that thrives on rising to the challenge of transforming lives for good.

About the Position

Are you ready to take on a role where no two days are the same? As a Personal Assistant at John Holland, you'll be at the heart of our Infrastructure business unit, supporting multiple members of the Senior Leadership Team based in our Pyrmont office.

This is more than just a support role — you'll be a trusted partner, ensuring the smooth operation of day-to-day activities while contributing to the success of some of Australia's most iconic infrastructure projects. From managing busy schedules and coordinating high-level meetings to preparing reports and liaising with clients, you'll play a pivotal role in keeping everything running seamlessly.

If you thrive in a fast-paced environment, enjoy building strong relationships, and love the challenge of juggling multiple priorities, this is your opportunity to make a real impact in a dynamic and rewarding role.

Key Responsibilities include:

• Manage the day-to-day activities of the General Managers and provide ad hoc support to their teams
• Manage financial records such as expenses, invoices, and purchaser requisitions
• Oversee and coordinate Management diaries, which will include scheduling and calendar planning.
• Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders
• Provide Administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers
• Monitor and respond to communications on behalf of the General Manager
• Coordinate travel and accommodation arrangements.
• Communication with client representatives, external vendors, subcontractors, and community stakeholders as needed

To be successful in this key role, you must have:

• Able to thrive in a dynamic and busy environment
• A highly organised individual who can prioritise multiple conflicting deliverables
• An excellent people person with well-developed communication skills
• Able to treat sensitive information with a high level of confidentiality
• Proficient computer skills and knowledge of relevant software such as Microsoft Office Suite

As part of the team, you help us deliver on our promise to transform lives

Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you when you join John Holland?

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

• Competitive remuneration with salary continuance, and salary sacrifice packaging options available
• Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing
• Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities
• Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks
• Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.

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