Administrator Trainee

2 weeks ago

Newcastle Maitland Hunter, Australia Lake Maintenance Full time $45,000 - $60,000 per year

We are Australia's leading privately-owned housing maintenance company, proudly serving Public Housing and Community Housing, Aged Care, and NDIS clients nationwide.

We are seeking to appoint a motivated individual to join our team in full-time, permanent Business Administration Traineeship position. As part of this opportunity, you will be supported to complete a Certificate III in Business Administration while gaining practical, on-the-job experience in a dynamic and fast-paced environment.

About the Role

Reporting to the Contract Manager, you will be responsible for responding to incoming maintenance requests, allocating and coordinating work across various trade groups and managing work orders through our internal systems.

In this role, you will support the efficient delivery of programmed works, quotes and special projects and use our database to schedule and administer trades and allocate resources accordingly.

Key Responsibilities:


• Assist in the allocation and scheduling of work orders to subcontractors in a timely manner;


• Monitor all job completion dates on a daily basis and inform internal stakeholders of pending completion dates;


• Process all work orders on the day of receipt;


• Contribute to the Managers reporting for contract monthly meetings with the tenant or trade issues and complaints;


• Contribute to Managers reporting for monthly meetings;


• Maintain project registers, including delay, estimation of time, variation and progress claims;


• Assist with gathering information for tenders, meetings and general operation of the business; Organise and maintain office stationery and supplies;


• Organise and maintain office stationery and supplies;

To be considered for this role, you will have:


• Minimum 1 year administration experience;


• Proficient in intermediate to advanced computer skills;


• Excellent communication skills both written and verbal;


• Positive and confident manner with high focus on customer service;


• Team player, with the ability to work within a team;


• Proactive and able to use initiative with a can do/nothing too hard attitude;


• Flexible and adaptable to change;


• Good strong work ethic.

On Offer:


• We are an Equal Opportunity Employer that values diversity and inclusion in our team;


• We strongly encourage Aboriginal and/or Torres Strait Islander individuals to apply;


• Access to our Employee Benefits;


• A rewarding career with a market leader;


• Opportunity to develop and grow in a national business;


• Supportive leadership team;


• Competitive remuneration package.

To Apply:

Please click on the APPLY NOW button, attach your resume and follow the prompts.

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