Executive Support Officer

ABOUT OUR FIRM & OUR TEAM

CMAX Advisory is a strategy firm which provides bipartisan government relations, strategic communications and management consulting services to a range of Australian and international clients.

As part of the CMAX Advisory team you will be surrounded by, and learn from, leading strategists, government relations and communications professionals across defence and national security, health, energy, resources and agriculture.

We pride ourselves on a corporate culture that provides an energetic, friendly and supportive work environment with opportunities for growth. We value new ideas and fresh perspectives which will help us deliver exceptional outcomes for our business and our clients.

ABOUT THE ROLE

The Executive Support Officer (ESO) is a highly motivated, detail-oriented, organised person who is critical to the effective operations of the company. The ESO directly supports the CMAX Advisory Executive Team, ensuing effective and efficient corporate governance and business operations.

Essential duties and responsibilities

• Information Management: Gather, analyse, and summarise data, reports, and documents, ensuring the Executive Team has access to relevant and timely information to support business operations and can focus on strategic decision-making and corporate governance.
• Board Support: Play a vital role in supporting board activities by assisting in the drafting of board papers, preparation of meeting agendas, collating board packs, and distributing materials to board members. Coordinate logistics for board meetings, ensuring that they run smoothly.
• Communication and Stakeholder Management: Effectively liaise between executives, other company staff and external stakeholders. Facilitate effective communication by drafting and proofreading correspondence, reports, and presentations, with the highest attention to detail. Coordinate with internal and external stakeholders, ensuring that information flows smoothly and stakeholders' concerns are addressed promptly. Maintaining strong relationships and effective communication are critical to the role.
• Ethical Compliance and Confidentiality: Uphold ethical standards and safeguarding confidential information, contributing to the integrity and trustworthiness of corporate governance practices. Assist the Executive Team to ensure the company complies with legal and regulatory requirements.

KEY CAPABILITIES AND ATTRIBUTES

• Excellent attention to detail.
• Enthusiastic team member, driven to support business outcomes.
• Very well-developed written and verbal communication and stakeholder engagement skills.
• Strong organisational skills, effectively managing concurrent competing priorities.
• The ability to work to tight deadlines and respond quickly in a fast-paced environment.
• Proficiency in the use of our internal systems, including Microsoft Outlook, Word, Excel and Teams.
• A flexible, dynamic and highly motivated approach to work.
• The ability to work independently and be trusted to achieve outcomes.

ABOUT YOU

We are seeking candidates with some of following skills, knowledge and attitudes:

• Previous experience as an office manager, executive assistant or executive support officer.
• Interest in the Australian political environment.
• Previous experience supporting boards.
• Previous experience supporting small event coordination.
• Excellent verbal and written communication skills.
• Flexible, dynamic and highly motivated approach to work and ability to work to tight deadlines, managing concurrent competing priorities.
• Proven track record of excellent follow-through and accountability.
• Outstanding organisational skills and meticulous attention to detail.
• Ability to prioritise tasks and execute multiple projects simultaneously.
• Ability to work independently.
• Positive, can-do attitude.
• Excellent interpersonal skills able to effectively represent the company as the first point of contact.
• Proficient with Microsoft Office, including Word, Excel, Powerpoint and Teams.
• Strong writing, proofreading and verbal communication skills.
• Excellent time management skills.

MORE INFORMATION

Applications without covering letters will not be accepted.

Due to high volumes of applications, only candidates invited to interviews will be contacted.

To learn more about us, please visit our website or LinkedIn page.