Executive Assistant and Marketing Coordinator

1 week ago

Perth, Western Australia Prospero Productions Full time $80,000 - $120,000 per year

Executive Support to the Managing Director

  • Provide high-level administrative support, acting as a first point of contact for the MD.
  • Manage the MD's calendar, schedule meetings, and coordinate appointments.
  • Organise domestic and international travel, including flights, accommodation, transport, booking meetings, manage conference schedules and maintain accurate, up-to-date itineraries.
  • Handle confidential information with discretion and professionalism.
  • Assist with special projects and research as directed by the MD.
  • Anticipate the needs of the MD and provide proactive support to ensure smooth day-to-day operations.

Marketing

  • Marketing & Coordination: Stay across production schedules, manage key deliverables, and ensure broadcaster/investor requirements are met to the highest standard.
  • Social Media Strategy: Develop tailored content plans for each production, and once approved, roll them out across company and project-specific channels.
  • Content Creation & Engagement: Work closely with our in-house editor to create engaging, platform-specific content (video clips, graphics, posts) and keep conversations thriving across social platforms.
  • Marketing Materials: Design and generate posters, key art and other promotional deliverables in Photoshop and Canva as required for each production
  • Team Collaboration: Under the Head of Post Production work with wider production teams to ensure deadlines, creative standards, and audience engagement goals are consistently achieved.

What we're looking for:

  • Prior experience in an Executive Assistant or executive support role is highly desirable.
  • Proven experience in marketing, social media, or digital communications (bonus if within TV, film, or creative industries).
  • Strong skills in Photoshop and Canva for creating high-quality marketing materials
  • Excellent organisational skills and the ability to manage multiple timelines and stakeholders, and competing priorities.
  • A creative approach to content – from crafting posts to spotting the moments that audiences will love.
  • A collaborative mindset – you thrive when working as part of a team, but you're also confident owning tasks independently.
  • A proactive, adaptable approach – comfortable switching between creative marketing work and executive-level administration.

Why join us?

At Prospero Productions, we make great telly and have fun doing it  We produce factual television that reaches audiences worldwide. As part of our team, you'll have the opportunity to shape how our stories are shared, connect with diverse audiences, and help grow the online presence of one of Australia's leading factual producers.

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