Administrative Officer

About AIMS

The Australian Institute of Marine Science is Australia's tropical marine research agency.

We are a trusted advisor, a partner and employer of choice, and we value integrity, innovation, collaboration and respect. AIMS' research of Australia's tropical marine ecosystems guides their effective environmental management and contributes to our understanding of similar ecosystems around the world.

Our research seeks to deliver practical benefit to all Australians and supports the sustainable use of our tropical marine estate. Governments, reef managers, industry and the wider community look to our high-quality, long-term research for informed decisions about our iconic Great Barrier Reef, North-West Shelf, and Arafura and Timor Seas. AIMS expert teams at our locations in Townsville, Darwin and Perth have access to world-class infrastructure, unique datasets, cutting-edge laboratories, and a fleet of modern research vessels.

About this exciting opportunity

We are seeking someone passionate about people and great service to join our People and Culture team for a 2-year fixed term opportunity. In this customer centric and fast-paced role, you will deliver a range of internal recruitment services and generalist HR administrative tasks to support our diverse and evolving customer needs. A typical day will include:

• Acting as first point of contact to internal and external enquiries (employees, managers and candidates), ensuring responsive and excellent service through prioritisation, escalation and resolution of enquiries.
• Creating advertising materials to attract candidates, using various sites, including undertaking candidate searches using recruitment platforms.
• Administering a range of recruitment activities including shortlisting candidates, scheduling interviews, generating letters of offer, facilitating labour hire arrangements and employee onboarding.
• Partnering with hiring managers on their recruiting needs, giving advice and guidance on best practice end to end recruitment activities and processes.
• Maintaining employee record databases (HRIS, ECM and e-recruitment), ensuring accurate transactions, documentation and supporting approvals.
• Performing generalist HR administration tasks including updates to position and employee details, offboarding task facilitation, records keeping, position description review and assessment, and shared inbox management.

About you

We are looking for someone with proven experience in fast-paced administrative roles that deliver high levels of customer and candidate satisfaction. Experience delivering end-to-end recruitment processes or services would be highly advantageous, but not essential to your success in this role. You will have the capabilities to deliver a broad range of recruitment/HR administrative activities and display an ability to focus on solutions and remain calm under pressure. Our ideal candidate will have:

• Experience working in a fast-paced environment with conflicting priorities, with excellent attention to detail, organisational, and problem-solving skills.
• Well-developed interpersonal skills, with the ability to build credibility and rapport quickly with AIMS staff and candidates, and negotiate and influence outcomes.
• An ability to maintain a high level of confidentiality and discretion, and self-manage to meet deadlines.
• Capability to work well independently and as part of a wider team, with a passion to learn and develop.
• Highly proficient using Microsoft 365 suite and systems to support your work. Experience with HRIS systems such as TechOne and/or e-recruitment systems would be advantageous.

Apply now
and join a world leading organisation with attractive working conditions. In line with our Enterprise Agreement, the successful candidate will be rewarded with:

• AIMS AOF Level salary ($76,454 to $86,147 per annum) plus 15.4% superannuation
• Full-time, 2-year Fixed Term opportunity
• Located in Townsville (Qld)
• 9-day fortnight, enjoy a long weekend each fortnight
• Flexible Work Arrangements considered including hybrid working (where suitable)
• Generous and supportive leave entitlements
• Access to Commuter car fleet arrangements to travel to site (in Townsville only)
• Salary Sacrifice opportunities
• Access to Fitness Passport program, offering discounted membership to selected gyms
• Employee Assistance Program

Please note:

Non-Australian Citizens must hold an appropriate Visa with working entitlements that allows paid employment with AIMS from commencement and for the full term of the appointment, depending on the relevant Department of Home Affairs current policies.

Next Step

Further information about this exciting and challenging opportunity is outlined in the Candidate Information Pack which is available to download from our website If, after reviewing the position description and selection criteria included in the Candidate Information Pack, you believe that your qualifications, experience and professional capabilities will enable you to successfully the deliver the position responsibilities, we encourage you to make an application via our website.

Submitting your Application:
Please ensure that you have your completed documents (selection criteria responses, resume and cover letter) ready to attach to your online application form via our e-recruitment system which can be accessed via our website

Position enquiries
are to be directed to Alanna McGlinchey, Recruitment Team Lead at
Applications must be made through our website per above.

Applications close:
MONDAY, 01 DECEMBER PM, AEST).

AIMS acknowledges Aboriginal and Torres Strait Islander peoples as Australia's first scientists. We pay our deepest respects to Elders past, present and future, and the custodians of the land and sea Country on which we work.