Education Administration Officer

• Part-time continuing role (0.8 FTE | Tuesday–Friday on-site at Camperdown)
• Support the delivery of the Doctor of Medicine program at the University of Sydney
• Base salary $89,755 (pro rata) + 17% superannuation

The Faculty of Medicine and Health is seeking an Education Administration Officer to play a key role in supporting the delivery of the Doctor of Medicine (MD) Program within the Sydney Medical School. Based at Camperdown, and occasionally working across our precincts, you will provide a broad range of administrative and educational support services to academic and teaching staff, ensuring the program runs smoothly and students have an exceptional learning experience.

As an Education Administration Officer, you'll be at the centre of our teaching operations -supporting academics, professional staff, clinicians, and students to ensure high-quality learning and teaching across the program. Your work will be varied, collaborative, and impactful.

This is a fantastic opportunity for someone who thrives on variety, excels at coordinating complex activities, and wants to make a direct impact on training the next generation of doctors and shaping the future of healthcare.

Key responsibilities include:

• coordinating clinical teaching – recruiting, engaging, and maintaining strong relationships with paid and volunteer clinical tutors and supervisors; managing timetables, bookings, and preparation of teaching spaces and teaching session support.
• partnering with stakeholders – liaising with academic staff, professional colleagues, and clinicians to support teaching delivery and strengthen collaborative relationships.
• supporting assessments – providing logistical support to ensure the smooth delivery of clinical and knowledge-based assessments within the MD Program.
• enhancing the student experience – contributing to a positive and inclusive learning environment that fosters success, belonging, and engagement for all students.
• undertaking ad hoc administrative tasks – providing flexible support as required to meet the operational needs of the program.

This role requires you to be on-site a minimum of four days per week. Hybrid working arrangements may be negotiated with your manager if you are successful in the position.

About you:

To be successful in this role, you will:

• thrive in a fast-paced, dynamic environment that can rapidly shift from day to day
• flexible, reliable and proactive, with a willingness to support colleagues and take direction in a dynamic environment.
• can maintain composure and effectiveness in high-pressure situations
• have exceptional stakeholder engagement and communication skills and can negotiate with influence across a range of varied stakeholder groups internally and externally
• demonstrate a strong understanding of an exceptional student experience preferably in the tertiary education sector
• have excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines, and achieve required outcome
• have demonstratable experience in continuous process improvement initiatives; particularly, committed to creating a meaningful standard operating procedure (SOP), and creating new workflows
• demonstrate advanced proficiency in various computer applications including but not limited to Microsoft 365 and with the ability to leverage technology effectively to streamline processes and enhance productivity. Experience with Canvas is highly desirable, although training can be provided.

Work Rights
You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks
Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement
At the University of Sydney, our shared values include diversity and inclusion, and we strive to be a place where everyone can thrive. We are committed to creating a university community that reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. 

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Anna Dobosz or Lena Germinarios, Recruitment Operations by email to .

The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

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