Data Entry and Administration Officer

2 days ago

Manly West, Queensland, Australia Career Employment Australia Ltd Full time $60,000 - $80,000 per year
Position Overview

We are seeking a highly organised, reliable, and detail-oriented Advanced Administration Officer to enter data and provide comprehensive support within our Registered Training Organisations (RTOs). This role involves high-level data entry, document management, and communication across diverse stakeholder groups. The successful candidate will support the compliance team, manage learner records using Student Management Systems (Vettrak and Ammonite), and ensure all administrative processes align with contractual and regulatory requirements. RTO experience is not required—internal training will be provided.

Key Responsibilities

· Provide high-level administrative support to the compliance team, ensuring accurate documentation and timely reporting.

· Perform detailed data entry into Student Management Systems (Vettrak and Ammonite), including processing learner enrolments, updating records, and generating reports.

· Prepare and format documents, spreadsheets, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Create and edit visual content using Canva for internal and external communications.

· Liaise with government agencies and ensure compliance with contractual obligations and regulatory frameworks.

· Manage multiple priorities and deadlines with minimal supervision.

· Maintain confidentiality and data integrity across all administrative and learner-related processes.

· Coordinate meetings, training sessions, and events, including preparation of agendas, minutes, and follow-up actions.

· Support continuous improvement initiatives by identifying and implementing process enhancements.

Soft Skills & Attributes
Exceptional Communication Skills

· Clear, professional verbal communication with students, trainers, government representatives, and executive leadership.

· Strong written communication skills for drafting emails, reports, learner correspondence, and formal documentation.

· Ability to adapt communication style to suit diverse audiences and contexts.

· Maintains diplomacy and tact when dealing with sensitive or challenging issues.

Organisation & Time Management

· Ability to manage competing priorities and meet tight deadlines.

· Strong attention to detail and accuracy in all tasks.

Teamwork & Collaboration

· Works effectively within a team and across departments.

· Willingness to support colleagues and contribute to a positive workplace culture.

· Ability to collaborate effectively with team members to achieve shared goals.

Adaptability & Reliability

· Comfortable working in a fast-paced, changing environment.

· Dependable and consistent in delivering high-quality work.

Key Selection Criteria

· Proven experience in a high-level administrative role.

· Advanced proficiency in Microsoft Office Suite.

· Strong written and verbal communication skills across all levels.

· Demonstrated ability to work with government agencies and within contract compliance frameworks.

· High level of organisation, reliability, and attention to detail.

· Ability to work independently and manage multiple deadlines.

· Experience with Vettrak and Ammonite is desirable (training provided).·

· Familiarity with RTO operations is a plus but not required.

  • Office Administrator

    7 days ago

    Manly West, Queensland, Australia TECHD Group Full time $60,000 - $70,000 per year

    Company DescriptionTECHD is a Managed Services Provider (MSP) based in Manly, NSW, delivering end-to-end IT solutions for small to medium businesses locally and internationally. Our core focus is on providing personalized and local customer service, backed by flexible, tailored, and value-driven IT solutions. We aim to be your IT partner, enabling you to...

  • Administration Officer CIMHA Support

    3 days ago

    West Ipswich, Queensland, Australia West Moreton Hospital and Health Service Full time $60,000 - $90,000 per year

    About The RoleProvide high level data management and data analysis support to meet both Health Service and state objectives and key performance indicators associated with CIMHA information systems.About YouOur ideal candidate will be someone who can demonstrate the following:High level knowledge and experience in the use of patient information management and...

  • Revenue Officer

    2 weeks ago

    West Ipswich, Queensland, Australia West Moreton Hospital and Health Service Full time $60,000 - $90,000 per year

    About The RoleThis position provides an efficient and effective client focused Revenue and Administrative service to staff and patients who utilise services both at Ipswich Hospital, The Hayden Centre, Ripley Sub Acute and The Park – Centre for Mental Health.The Key Responsibilities Of The Role IncludeProvide excellent customer service in a friendly and...

  • Finance and Accounts Officer

    6 days ago

    West Ipswich, Queensland, Australia Managed Solutions Full time $60,000 - $80,000 per year

    Managed Solutions is a technology company based in Ipswich. Over our 25-year history, we have developed many internal systems to make our operations effective and efficient and these link into MYOB and Xero to manage our accounts functions.We have a vacancy in our finance team for a permanent, full-time person working weekdays within 8:30 am to 5:00 pm hours...

  • Retail Merchandiser

    16 hours ago

    Manly West, Queensland, Australia CROSSMARK Australia Full time $66,000 - $170,000 per year

    Retail Merchandiser – Manly - NSW (Car and License Required)Live in Manly, Balgowlah or surrounds? Want a job that fits in with school runs, appointments, and everyday life?Employment Type – CasualCrossmark,a Great Place to Work certified organisation is offering ongoing casual work in your local area, hours per week, Monday to Friday. No experience...

  • Retail Merchandiser

    3 days ago

    Manly West, Queensland, Australia CROSSMARK Australia Full time $160,000 - $169,000 per year

    Retail Merchandiser – Manly - NSW (Car and License Required) Live in Manly, Balgowlah, Manly Vale, Manly East or surrounds? Want a job that fits in with school runs, appointments, and everyday life?Employment Type – CasualCrossmark, a Great Place to Work certified organisation is offering ongoing casual work in your local area, hours per week, Monday to...

  • PA to the Principal

    6 days ago

    Manly West, Queensland, Australia Moreton Bay College Full time $60,000 - $90,000 per year

    Be the driving force behind the Principal's office and lead a fantastic team.Join a thriving school community in a permanent full time role.Drive excellence in organisation, events and stakeholder engagement.Personal Assistant to the Principal Full-Time | Commencing 16 January 2026 Location: Moreton Bay Boys' College, Brisbane Lead, Organise, InspireAre...

  • PA to the Principal

    6 days ago

    Manly West, Queensland, Australia Moreton Bay Boys College Full time $60,000 - $90,000 per year

    Personal Assistant to the Principal Full-Time | Commencing 16 January 2026Location: Moreton Bay Boys' College, Brisbane  Lead, Organise, Inspire Are you a dynamic professional who thrives on organisation and leadership? Moreton Bay Boys' College is seeking a full-time Personal Assistant to the Principal who will provide high-level executive support and...

  • POS Administrator

    6 days ago

    Caloundra West, Queensland, Australia No.1 Food Store Full time $36,000 - $42,000 per year

    he role entails:Data entry: Entering new products in back end system ensuring cost/sell price is accurate & correctScanning invoices ensuring they are up to dateDaily fresh produce price changes, ticketingMerchandising, ticketing the store on weekly specials / catalog specialsEnsuring every item in the store has a label / correct price ticketWorking at the...

  • Club Membership

    17 hours ago

    Manly West, Queensland, Australia Wynnum Manly Yacht Club Inc. Full time $60,000 - $90,000 per year

    Membership, Events & Marketing AdministratorPart-time | Wynnum Manly Yacht Club | Manly, Bayside BrisbaneSet on the beautiful shores of Moreton Bay, Wynnum Manly Yacht Club (WMYC) is one of Queensland's most active and welcoming sailing clubs — home to a proud history, a thriving membership, and an exciting calendar of sailing and social events.We're...