Business Support Coordinator

Role type: Part-time (0.8 FTE); Fixed-term until Sept 4, 2026 (Parental Leave Cover Contract)
Faculty:  Engineering and Information Technology
Department: Melbourne Defence Enterprise
Salary: UoM 6 - $100,847 - $109,163 p.a. plus 17% super

•  Engage with diverse academic and professional networks to drive impactful administrative operations
•  Apply today to lead administrative excellence and foster meaningful partnerships within a prestigious academic setting.
• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.   

Your next career opportunity
As a Business Support Coordinator, you will play a crucial role in advancing the Melbourne Defence Enterprise's objectives. You will coordinate daily operations, manage stakeholder relationships, and support strategic initiatives within the Faculty of Engineering and Information Technology. This role offers you the chance to develop your organisational skills, engage with diverse stakeholders, and contribute to impactful defence-related projects.

Your responsibilities will include:

• Provide High-Level Administrative Support: Manage meeting schedules, prepare agendas, and support project coordination for MDE leaders.
• Coordinate Operations: Oversee daily administrative tasks, facilitate communication between MDE, the Faculty, and the University.
• Financial Management: Run financial reports, process invoices, and assist with budget development and financial discrepancies.
• Event Coordination: Lead the planning and execution of workshops, seminars, and outreach activities including trade shoes and exhibits, ensuring seamless event delivery.

You may be a great fit if:

You possess strong organisational and communication skills, enjoy working independently, and have a knack for managing complex administrative tasks while fostering stakeholder relationships.

You may also:

• Have completed an undergraduate qualification or possess equivalent experience in a related field.
• Demonstrate proficiency in IT and Microsoft Office, with experience in databases and financial systems.
• Excel in managing competing demands with excellent time management and attention to detail.
• Have experience in event coordination and providing administrative support to senior staff.
• Be adept at liaising with diverse stakeholders and exercising independent judgement.

For further information please refer to the attached PD.

What we offer you
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Progressive, considerate leave provisions to empower your work-life balance
• Salary packaging and access to a range of discounted services including Bupa health insurance
• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page

Your new team – The Faculty of Engineering and Information Technology
The Faculty of Engineering and Information Technology (FEIT) has been the leading Australian provider of engineering and IT education and research for over 150 years. We are a multidisciplinary Faculty organised into three key areas; Computing and Information Systems (CIS), Chemical and Biomedical Engineering (CBE) and Electrical, Mechanical and Infrastructure Engineering (EMI). FEIT continues to attract top staff and students with a global reputation and has a commitment to knowledge for the betterment of society. FEIT has never been better positioned as a global leader, anchored in the dynamic Asia Pacific region, creating and curating knowledge to address some of the world's biggest challenges. Through our students and our relationships with communities, we can not only respond to society's needs but anticipate and create engineering and IT solutions for the future. Our ten-year strategy, FEIT 2025, is our School's commitment to bring to life the University-wide strategy Advancing Melbourne and reinforce the University of Melbourne's position as one of the best in the world. To achieve our ambitions, we will continue to build new infrastructure to enable our teaching, research and engagement; we continue to recruit outstanding people from around the world; and we continue to attract high-quality students from across the globe who are at the heart of our enterprise.

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.

The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods.  To discuss your specific requirements, please feel free to contact Bec Tucker – or send an email titled 'Reasonable Adjustments' to hr-.  You can find more information for applicants requiring reasonable adjustments on our Careers website: 

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our Indigenous strategy please visit -

If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at oied-

Working at the University – what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Join Us and unlock your career potential
Is this the perfect opportunity for you? Apply today Including the following documents:

• Resume
• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to

If you have any questions regarding the recruitment process, please feel free to contact Brett Verity via email at hr-, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Position Description: JR Business Support Coordinator